NOTICE OF PRIVACY POLICY FOR JOB APPLICANTS
Effective Date: 7/1/25
 

The International School of Indiana ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Notice for Job Applicants outlines how we collect, use, disclose, and retain the personal data you provide during the hiring and recruitment process.

This notice applies to applicants for positions at all levels within our educational organization—including instructional, administrative, support staff, and leadership roles.
 

1. Information We Collect

We collect personal information directly from you, from third parties, and through digital platforms used during the hiring process. This may include:

Identification & Contact Information

• Full name
• Email address
• Mailing address
• Phone number
• Government-issued ID
• Preferred method of contact (including consent for text messaging)

Application & Professional Background

• Resume/CV and cover letter
• Educational qualifications and transcripts
• Teaching credentials, licenses, and certifications
• Employment history
• References and contact details
• Availability and desired position details
• Work authorization/eligibility to work in the United States of America

Additional or Sensitive Information

• Demographic information (e.g., race, ethnicity, gender) voluntarily provided for compliance with equal opportunity laws
• Criminal background checks (as required for working in educational environments)
• Health or disability information (when provided for accommodation purposes)
• Results of educational assessments or teaching demonstrations

Digital and Usage Data

• IP address, device identifiers, and usage activity (if applying through our website or recruitment portal)
• Communication logs (including email or SMS/text communications)

2. Text Messaging Communications

By providing your mobile phone number, you may consent to receive text messages from us related to your application, such as:

• Interview scheduling
• Status updates
• Requests for missing documents

These messages will be used solely for hiring-related purposes. Message and data rates may apply. You may opt out of text communications at any time by replying “STOP” to any message or contacting us directly.
 

3. How We Use Your Information

We use your personal information for purposes including:

• Reviewing and evaluating your application
• Conducting interviews, background checks, and credential verification
• Ensuring compliance with educational licensing and safety requirements
• Communicating with you throughout the recruitment process
• Fulfilling legal and regulatory obligations (e.g., certification verification, mandated background checks)
• Keeping your information on file for future openings (with your consent)

4. Legal Basis for Processing

Where required by law (e.g., under the GDPR), we rely on the following legal bases for processing:

• Your consent (e.g., for text messaging, storing applicant data)
• The necessity of processing for entering into employment
• Compliance with legal and regulatory obligations (e.g., background checks, licensure)
• Our legitimate interests in hiring qualified educators and support staff
   

5. Information Sharing

We do not sell your data. We may share your personal information with:

• Internal hiring staff and school administrators
• Credentialing and background check providers
• Government agencies or school boards (where required for employment or certification)
• Technology providers that support our applicant tracking or communication systems

All third parties must agree to handle your data securely and in accordance with applicable laws.
 

6. Data Retention

If you are not hired, we may retain your information for a reasonable period to:

• Comply with legal and recordkeeping obligations
• Consider you for future job openings (with your consent)

If hired, your data becomes part of your employment record and is retained according to our employee data policies.

7. Security

We implement administrative, technical, and physical safeguards to protect your data from unauthorized access, misuse, or disclosure. However, no method of transmission over the internet is completely secure.
 

8. International Data Transfers

If you are applying from outside the country where the role is based, your data may be transferred and processed in other regions. We take steps to ensure your data is handled in accordance with relevant privacy laws.

9. Updates to This Notice

We may update this privacy notice from time to time. We encourage you to review it periodically. Changes will be posted with a revised “Effective Date” at the top.
 

10. Contact Us

For questions about this notice or to make a data-related request, please contact us at hr@isind.org.