Privacy Policy for Recruitment Candidates

 

1. Introduction

At Mastercool, we are committed to protecting the privacy and security of your personal information.  This Privacy Policy explains how we collect, use, store, and disclose personal data of candidates applying for roles with us.
 

2. Information We Collect
We may collect and process the following categories of personal data:

• Identification and contact details:  Full name, email address, phone number, mailing address.
• Professional information:  Resume/CV, cover letter, employment history, education details, references, LinkedIn profile, and other professional profiles.
• Assessment data:  Interview notes, test results, and feedback.
• Right to work documentation:  Work permits, passport or ID card (if applicable).
• Sensitive data:  Only when strictly necessary and with your consent (e.g., disability status for reasonable accommodations).

3. How We Use Your Information
Your personal data will be used for purposes such as:

• Assessing your skills, qualifications, and suitability for the role.
• Conducting reference and background checks.
• Communicating with you during the recruitment process.
• Maintaining records related to hiring decisions.
• Complying with legal or regulatory obligations.

4. Legal Basis for Processing
We process your data based on:

• Your consent.
• The need to take steps prior to entering into a contract.
• Our legitimate interests in managing recruitment effectively.
• Compliance with legal obligations.

5. Data Sharing and Disclosure
We may share your personal data with:

• Third-party service providers supporting our recruitment process (e.g., applicant tracking systems, background check services).
• Hiring managers and interviewers within our organization.
• Legal or regulatory authorities, if required by law.

6. Data Retention
We retain your data for up to 12 months after the recruitment process ends, unless a longer period is required or permitted by law.  You may request deletion sooner by contacting us.

 

7. Your Rights
Depending on your location, you may have rights to:

• Access your data.
• Correct inaccurate information.
• Request deletion.
• Object to processing.
• Withdraw your consent (if applicable).

8. Security
We implement appropriate technical and organizational measures to safeguard your data.

 

9. Changes to This Policy
We may update this policy from time to time. The most current version will be posted on our careers website.

10. Contact Us
If you have any questions or concerns, contact us at:
Mastercool

One Aspen Drive

Randolph, NJ 07869

973-252-9119

wildat@mastercool.com