Job Applicant Privacy Policy
Effective Date: 08/07/2025

Clover Basin Animal Hospital is committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard the personal data of individuals who apply for employment with us.

This policy applies to all job applicants.

  

1. Personal Information We Collect

We may collect the following categories of personal information during the application and hiring process:

  • Identifiers (e.g., full name, mailing address, email, phone number)
  • Employment and Education History (e.g., prior employers, job titles, dates of      employment, schools attended, degrees obtained)
  • Professional Qualifications (e.g., certifications, licenses, skills)
  • Demographic Data (e.g., gender, race/ethnicity if voluntarily disclosed for EEO      reporting)
  • Work Authorization and Background Information (e.g., eligibility to work in      the U.S., background checks where applicable)
  • Sensitive Personal Information (e.g., Social Security number, driver’s license      number, if required for background screening or onboarding)

We may also collect any other personal data you choose to provide to us in your resume, cover letter, application responses, or communications.

  

2. How We Use Your Information

We use applicant information only for business-related purposes such as:

  • Reviewing qualifications and making employment decisions
  • Contacting you regarding your application
  • Conducting interviews and assessments
  • Performing background or reference checks (with consent)
  • Fulfilling legal and regulatory obligations
  • Preparing employment offers and onboarding materials

  

3. How We Share Your Information

We do not sell your personal information. We may share your information with:

  • Internal Personnel involved in the hiring process
  • Service Providers such as background check agencies, HR platforms (like      Paylocity), and IT support providers
  • Government Authorities when required by law or regulation
  • Legal Advisors in connection with compliance or legal claims

All third parties are required to maintain the confidentiality and security of your information.

  

4. Your Rights Under Colorado Law

If you are a resident of Colorado, you may have rights under the Colorado Privacy Act (CPA), including the right to:

  • Access the personal information we have collected about you
  • Request correction of inaccurate information
  • Request deletion of your personal information (subject to legal exceptions)
  • Opt out of the processing of personal data for certain purposes (note: we do not process applicant data for targeted advertising or sale)

To exercise any of these rights, please contact us at:
📧 owners@cloverbasinvet.com
📞 720-600-2450 Press Option 3

We may need to verify your identity before responding to your request.

  

5. Data Retention

We retain applicant data only as long as necessary for the purposes described above, unless a longer retention period is required by law or needed to establish or defend legal claims.

  

6. Security

We implement reasonable safeguards to protect applicant information from unauthorized access, disclosure, or misuse.

  

7. Policy Updates

We may update this policy periodically. Any changes will be communicated during the application process.

  

8. Contact Us

If you have questions about this policy or how your data is handled, please contact:
Clover Basin Animal Hospital
1425 S Airport Rd Suite 102, Longmont, CO 80503
720-600-2450 Press Option 3
owners@cloverbasinvet.com