Candidate Privacy Policy

Last Updated: 15 May 2025

Thank you for your interest in joining LEAP. We are committed to protecting the privacy of all applicants who interact with our hiring systems, including our Careers website, job application forms, and interview scheduling tools.

 

This Candidate Privacy Policy explains how we collect, use, store, and share personal information provided by you during the recruitment process.


1. Information We Collect

We may collect the following categories of personal information through our public-facing hiring platforms:

  • Personal Identifiers: Name, email address, phone number, mailing address.
     
  • Employment Information: Resume/CV content, employment history, education background, certifications.
     
  • Voluntary Disclosures: Demographic information you choose to provide (e.g., gender, race/ethnicity) for equal opportunity reporting.
     
  • Interview Data: Availability, preferences, interview notes, and recordings (if applicable).
     
  • Technical Data: IP address, browser type, device information, and interactions with our website (through cookies or third-party analytics tools).
     

2. How We Use Your Information

We use your information for legitimate business purposes related to our hiring and onboarding process, including:

  • Reviewing your qualifications and processing your job application.
     
  • Communicating with you about your application status or next steps.
     
  • Scheduling interviews and coordinating with hiring teams.
     
  • Conducting reference checks, background checks, or verification steps (where applicable and legally permissible).
     
  • Improving our hiring process and user experience on our Careers website.
     

3. How We Share Your Information

We may share your personal data with:

  • Internal HR, hiring managers, and relevant team members involved in the selection process.
     
  • Third-party service providers who support our recruitment platform, background check services, or interview scheduling tools.
     
  • Government agencies or regulators as required by law (e.g., equal employment reporting, subpoenas).
  • NOTE: We do not sell or rent candidate data to any third party.
     

4. Data Retention

We retain applicant data only as long as necessary to fulfill recruitment purposes or meet legal obligations. If you are not selected, we may retain your information for future job opportunities unless you request its deletion.

 


5. Your Privacy Rights

Depending on your location and applicable laws, you may have the right to:

  • Access your personal data.
     
  • Request correction or deletion.
     
  • Withdraw your application or consent.
     
  • Lodge a complaint with a regulatory authority.
     

To exercise your rights, please contact us using the information below.

 

6. Data Security

We implement appropriate administrative, technical, and physical safeguards to protect the confidentiality and integrity of your data. However, no method of transmission or storage is 100% secure.


7. Specific State of Maine Protections Disclaimer

Medical or health-related information voluntarily disclosed by candidates during the application or interview process is kept confidential and stored separately from other recruitment records, in compliance with federal ADA guidelines and Maine privacy standards.
 

8. Contact Us

If you have questions about this policy or how we handle your information, please contact:

LEAP (Life Enrichment Advancing People)
                      Steven Francek
                      SFrancek@LeapCommunity.Org
                      207-860-4129
                      108 Leap Lane, Farmington ME, 04938