Candidate Privacy Policy

Effective Date: 9/23/25


Southern Oregon Orthopedics Inc. is committed to protecting the privacy and security of the personal information of job applicants and candidates. This Candidate Privacy Policy explains how we collect, use, disclose, and protect personal information obtained during the recruitment and hiring process.
 

1. Information We Collect

We may collect the following categories of personal information:

  • Identification and Contact Information – name, address, email address, phone number, date of birth. 
  • Employment and Education History – résumé/CV, work experience, references, certifications, education records. 
  • Job Application Data – position(s) applied for, application status, interview notes, assessments, offer details. 
  • Government-Issued Identifiers – Social Security number, driver’s license number, or other identifiers, where legally required. 
  • Demographic Information – voluntary self-identification information (e.g., gender, race/ethnicity, veteran status) collected to comply with equal employment opportunity obligations. 
  • Technical Data – IP address, browser type, and system logs when using our online application portals. 

2. How We Use Your Information

Your personal information is used for purposes including:

  • Processing and evaluating job applications. 
  • Scheduling and conducting interviews. 
  • Assessing qualifications, skills, and suitability for employment. 
  • Performing background checks, where applicable and legally permitted. 
  • Communicating with you about the recruitment process. 
  • Complying with legal and regulatory requirements. 
  • Creating and maintaining hiring records consistent with applicable law.  

3. How We Share Your Information

We may disclose personal information to:

  • Internal Personnel – Human Resources, hiring managers, interviewers, and executives involved in the hiring decision. 
  • Third-Party Service Providers – background check vendors, assessment platforms, applicant tracking systems, and payroll providers, only as necessary to support the recruitment process. 
  • Regulators or Legal Authorities – when required by law, regulation, subpoena, or court order. 
  • Corporate Transactions – in connection with a merger, acquisition, or sale of assets, as permitted by law. 

We do not sell candidate personal information.


4. Data Retention

We retain candidate personal information only as long as necessary to fulfill the purposes described above or as required by applicable law. Unsuccessful candidate information may be retained for future job opportunities or compliance with record-keeping obligations (e.g., EEOC, OFCCP).


5. Your Rights

Depending on your location, you may have rights under applicable privacy laws, including the right to:

  • Request access to, correction of, or deletion of your personal information. 
  • Object to or restrict certain processing activities. 
  • Withdraw consent, where consent was the basis for processing. 

To exercise these rights, contact us using the information below.


6. Security

We use reasonable administrative, technical, and physical safeguards designed to protect candidate personal information against unauthorized access, use, or disclosure.


7. International Applicants

If you are located outside the United States, your information may be transferred to and processed in the United States. By submitting your application, you acknowledge that your data will be processed according to this Policy and applicable U.S. laws, which may provide a different level of protection than your home country.


8. Changes to This Policy

We may update this Policy periodically to reflect changes in our practices or legal requirements. The “Effective Date” above will be revised accordingly.


9. Contact Us

If you have questions about this Policy or how your personal information is handled, you may contact us at:


Southern Oregon Orthopedics Inc. 

(541) 779-6850

www.oregonortho.com