Effective Date: May 1, 2025
Company Name: Maine Course Hospitality Group
Contact: Chris Easley, Corporate Director of Talent Management

At Maine Course Hospitality Group, we are committed to protecting the privacy and security of your personal data. This Privacy Statement explains how we collect, use, disclose, and protect your personal information during and after your candidacy for employment with us.

1. Data We Collect

We may collect and process the following categories of personal data:

• Identification Data: Name, date of birth, contact information.
   
• Application Data: Resume/CV, cover letter, employment history, education background, references.
   
• Assessment Data: Interview notes, test results, evaluations.
   
• Background Information: Criminal record checks (where permitted), eligibility to work, references.
   
• Sensitive Personal Data: Where required by law and with your consent, such as diversity data or health/disability information relevant to accommodations.
   

2. Purpose of Processing

We use your personal data for:

• Assessing your suitability for the role.
   
• Managing the recruitment process.
   
• Communicating with you.
   
• Complying with legal and regulatory obligations.
   
• Keeping records related to hiring decisions.
   

3. Legal Basis for Processing

Our processing is based on:

• Your consent (where required).
   
• The necessity to take steps prior to entering into a contract.
   
• Our legitimate interests in hiring qualified personnel.
   
• Compliance with legal obligations.
   

4. Data Sharing

We may share your data with:

• Internal personnel involved in the recruitment process.
   
• Background check providers or testing vendors.
   
• Legal or regulatory authorities if required.
   
• Service providers acting on our behalf under strict confidentiality agreements.
   

We do not sell or rent your personal data to third parties.

5. Data Retention

We retain your personal data for a period necessary to complete the recruitment process and for a reasonable time thereafter, typically 12 months, unless you consent to a longer retention for future opportunities or as required by law.

6. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data.
   
• Correct or update your information.
   
• Request deletion of your data.
   
• Object to or restrict processing.
   
• Withdraw consent at any time (if processing is based on consent).
   

Please contact us at chris.easley@mchg.com to exercise your rights.

7. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.

8. International Transfers

If we transfer your data outside your country, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions as required by applicable laws.

9. Contact

If you have any questions or concerns about this Privacy Statement or our data handling practices, please contact: chris.easley@mchg.com

Data Protection Officer (DPO) / HR
Chris Easley - Corporate Director of Talent Management
chris.easley@mchg.com