Effective Date: January 15, 2026
This Candidate Privacy Policy explains how Austin Area OBGYN & Fertility and Seeker Dermatology & Aesthetics (“we,” “us,” or “our”), a private medical practice, collects, uses, stores, and protects personal information submitted by individuals applying for employment or contract roles with our organization (“candidates,” “you”). We are committed to respecting your privacy and safeguarding your personal information throughout the recruitment and hiring process.
This policy applies to all candidates who submit information to us through job applications, resumes, interviews, background checks, or other recruitment-related communications.
During the application and recruitment process, we may collect the following categories of personal information:
· Identification Information: Name, address, phone number, email address
· Professional Information: Resume/CV, employment history, education, certifications, licensure, references, professional affiliations
· Application Information: Cover letters, responses to screening questions, interview notes
· Employment Eligibility Information: Work authorization status, government-issued identifiers (as required by law)
· Background and Credentialing Information: Background check results, licensure verification, sanction checks, exclusion lists, and credentialing data, where permitted by law
· Voluntary Disclosures: Information you voluntarily provide, including demographic data for equal employment opportunity reporting (where applicable)
We do not intentionally collect sensitive health information about candidates unless required for job-related purposes or mandated by law.
We use candidate personal information for legitimate business and employment-related purposes, including:
· Reviewing and evaluating qualifications for current or future roles
· Communicating with candidates regarding their application or recruitment process
· Conducting interviews, reference checks, background checks, and credentialing (where applicable)
· Complying with legal, regulatory, and accreditation requirements applicable to healthcare employers
· Improving our recruitment and hiring processes
· Maintaining records as required by law
We process candidate information in accordance with applicable federal and Texas state laws based on one or more of the following legal bases, as applicable:
· Your consent, where required
· Steps taken at your request prior to entering into an employment or independent contractor relationship
· Compliance with legal, regulatory, and professional licensing obligations, including those applicable to healthcare employers in Texas
· Our legitimate business interests in recruiting, evaluating, and hiring qualified personnel
We may share candidate information only as necessary and in accordance with applicable law, including with:
· Internal staff involved in recruitment, hiring, credentialing, or compliance
· Third-party service providers that assist with recruitment, background checks, credentialing, or human resources administration
· Government agencies or regulatory bodies when required by law
We do not sell or rent candidate personal information to third parties.
We maintain appropriate administrative, technical, and physical safeguards designed to protect candidate information against unauthorized access, use, or disclosure. Access to candidate information is limited to individuals with a legitimate need to know.
Candidate information is retained only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. If you are hired, your information will become part of your personnel file and will be handled in accordance with our employee privacy practices.
Under Texas and applicable federal law, candidates may have the right to:
· Request access to personal information we maintain about you
· Request correction of inaccurate or incomplete information
· Request deletion of personal information, subject to legal, regulatory, credentialing, and record-retention requirements
· Withdraw consent where processing is based on consent
Please note that certain information may be retained as required by Texas law, federal law, healthcare accreditation standards, or for the establishment, exercise, or defense of legal claims.
Requests may be subject to verification of identity and applicable legal limitations.
Providing personal information is voluntary; however, failure to provide certain information may affect our ability to consider your application. We are an equal opportunity employer and do not discriminate based on any characteristic protected by applicable law.
We may update this Candidate Privacy Policy from time to time. Any changes will be posted with an updated effective date. Continued participation in our recruitment process after changes are posted constitutes acceptance of the revised policy.
If you have questions about this policy or our handling of candidate personal information, please contact:
Austin Area OBGYN & Fertility and Seeker Dermatology & Aesthetics
Human Resources Department
resumes@aaobgyn.com
512-451-8211
This policy is intended for informational purposes and does not create a contract, guarantee of employment, or alter the at-will employment relationship under Texas law.