NOTICE OF PRIVACY PRACTICES FOR JOB APPLICANTS

This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how Excel Orthopaedic Specialists (“we,” “us,” or “our”) processes information in connection with our recruiting activities. Published 04.14.25

1. Information We Collect

· Contact details (e.g., name, address, phone number, email)

· Employment and education history

· Resume or CV, cover letter, and references

· Information from interviews or assessments

· Work authorization and immigration status

· Background check and drug screening results (as permitted by law)

· Voluntarily disclosed demographic data (e.g., race, gender, veteran status)

· Information from public sources or social media (if applicable to job-related qualifications)

2. How We Use Your Information

· Evaluate qualifications and suitability for employment

· Verify information and conduct reference checks

· Communicate with you throughout the hiring process

· Comply with legal and regulatory obligations

· Maintain records related to hiring decisions

· Consider you for future opportunities (with your consent, where required)

3. Disclosure of Information

· We do not sell your personal information. We may share your data with:

· Internal HR, hiring managers, and interviewers

· Background check providers (with notice and/or consent where required)

· Government agencies if required by law (e.g., EEOC, Department of Labor)

· IT or administrative service providers assisting with recruitment processes

· Legal counsel in the case of disputes or legal compliance

4. Data Retention

· We retain your information for a period necessary to comply with legal obligations, resolve disputes, and maintain accurate business records, typically no more than three years unless otherwise required by law.

5. Your Rights

· Depending on your state of residence, you may have rights regarding your personal information, including:

· The right to access or request a copy of your data

· The right to request correction or deletion

· The right to limit the use of sensitive personal information

· The right to withdraw consent where applicable

· To exercise these rights, contact us at: 

6. Security

· We implement reasonable safeguards to protect your personal information from loss, misuse, and unauthorized access.

7. Changes to This Notice

· We may update this Notice periodically. Any material changes will be communicated appropriately or posted on our careers website.

8. Contact Us

· If you have any questions or concerns about this Notice or our privacy practices, please contact:

Excel Orthopaedic Specialists

200 Unicorn Park Drive, Suite 200

Woburn, MA 01801

hr@excelortho.com