Job Applicant Privacy Policy

1. Purpose

The purpose of this policy is to describe the types of information collected from job applicants, the purposes for which it is used, how it is protected, and the circumstances under which it may be shared or disclosed, in alignment with organizational privacy standards and applicable laws, including the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

2. Scope

This policy applies to all individuals who apply for employment with ServIT Inc., including external applicants and referrals, and governs the collection, use, sharing, and retention of personal and sensitive personal information submitted during the job application process.

3. Policy Statements

3.1 Information Collected from Job Applicants

Information such as contact details, employment history, credentials, social media data, and voluntary disclosures may be collected.

3.2 Sensitive Personal Information

Sensitive personal information including demographic data, legal background, biometric data, and government identifiers may be collected as required or voluntarily submitted.

3.3 Use of Information

Personal and sensitive information may be used for evaluating qualifications, communication, lawful screening, diversity efforts, compliance, and analytics.

        
 

   

3.4 Accuracy of Information

Applicants are responsible for ensuring the accuracy of their submissions. Misrepresentation may lead to disqualification or termination.

3.5 Information Sharing

Information may be shared with vendors, affiliates, during business transitions, or to comply with legal requirements.

3.6 Cookies and Tracking Technologies

Automated tools like cookies may be used to track applicant interactions with the website.

3.7 Retention and Disposal

Data will be retained only as long as necessary and securely disposed of when no longer required.

3.8 Security Measures

ServIT Inc. implements appropriate controls to protect data. Breaches should be reported to support@servit.net.

4. California Notice at Collection

Under the CCPA/CPRA, applicants are entitled to notice the following at or before the point of data collection:

· The categories of personal and sensitive personal information collected.

· The purposes for data collection and use.

· Whether the information will be sold or shared.

· The length of time data will be retained, or criteria used for retention.

Refer to Appendix A for a full table of categories, sources, purposes, and sharing practices.

        
 

   

5. International Data Transfers

If you reside outside the United States, your information may be transferred to and processed in the U.S. or other countries. Transfers are conducted under appropriate legal mechanisms, including standard contractual clauses or similar safeguards.

6. Changes to This Policy

This policy is subject to updates or modifications without prior notice. Changes will be posted on our website and become effective upon publication.

7. Roles and Responsibilities

Role Responsibility

· Human Resources Collection and initial handling of applicant data

· IT Security Oversight of policy compliance; security controls

8. Enforcement

Violations may result in disciplinary actions. Report issues to support@servit.net.

  

9. Revision History

 

Version

Date

Description

 

1.0

5/1/2025

Policy creation

        
 

  

Appendix A: CCPA/CPRA Data Collection Matrix

  

Category

Example

Information

Source

Purpose

Shared With

 

Identifiers

Name, email, phone,   address, username

Directly from you

Hiring, communication

Affiliates, Service Providers

 

Customer Records

SSN, ID

numbers, education, financial info

You, application systems

See Section 3.3

Affiliates, Service Providers

 

Protected   Classes

Age,   gender, veteran status, etc.

Directly from you

DEI support, compliance

Affiliates, Service Providers

 

Internet Activity

Device   ID, browsing data

Automatically collected

Analytics, communication

Affiliates, Service Providers

 

Education Info

Schools attended, degrees

Directly from you

Job qualification assessment

Affiliates, Service Providers

 

Inferences

Preferences,

traits from context

Incidental

Evaluation,

workforce   planning

Affiliates,

Service   Providers