Programs for Parents, Inc.

Recruiting Privacy Policy
 

 

Programs for Parents, Inc. is committed to protecting the privacy and personal information of applicants during the recruitment process. This Recruiting Privacy Policy outlines how we collect, use, disclose, and safeguard personal data from job applicants in accordance with applicable federal and New Jersey laws, including but not limited to the New Jersey Identity Theft Prevention Act, the New Jersey Law Against Discrimination (NJLAD), and relevant provisions of the Fair Credit Reporting Act (FCRA).

 

1. Information We Collect

We may collect and process the following categories of personal information during the recruitment process:

• Identification Information: Full name, mailing address, email address, phone number, date of birth.
   
• Employment Information: Resume/CV details, employment history, references, certifications, and professional licenses.
   
• Educational Background: Degrees, transcripts, and schools attended.
   
• Sensitive Personal Data: Race, ethnicity, gender, disability status, veteran status (only if voluntarily disclosed and as permitted by law).
   
• Background Check Information (if applicable): Criminal history, credit reports (with appropriate notice and consent under FCRA), and driving records.
   
• Immigration Status: Eligibility to work in the U.S.
   

2. How We Use Your Information

We use applicant data for purposes including:

• Assessing qualifications for employment.
   
• Verifying identity and credentials.
   
• Conducting background checks (with required consents).
   
• Communicating with applicants about their application status.
   
• Complying with legal and regulatory obligations.
   
• Ensuring equal employment opportunity compliance.
   

3. Sharing of Personal Information

Your information may be shared with:

• Internal hiring managers and human resources personnel.
   
• Third-party service providers assisting in recruitment, such as background check agencies (in accordance with the FCRA).
   
• Governmental authorities, if required by law or legal process.
   
• Entities involved in a corporate transaction (e.g., merger or acquisition), subject to confidentiality obligations.
   

We do not sell applicant personal information.

4. Background Checks and FCRA Compliance

If a background check is required:

• We will provide a separate written notice and obtain written authorization.
   
• You have the right to request a copy of the report and to dispute inaccurate information.
   
• Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable New Jersey laws.
   

5. Data Security

We implement appropriate technical and organizational measures to protect applicant data against unauthorized access, use, or disclosure.

6. Data Retention

We retain applicant data for a period necessary to fulfill recruitment purposes and comply with applicable laws. If you are not hired, we may retain your data for consideration for future opportunities, unless you request otherwise.

7. Your Rights

Under New Jersey law and federal law, you have the right to:

• Access your personal data.
   
• Request correction of inaccurate data.
   
• Withdraw your application or request data deletion (subject to legal obligations to retain data).
   
• Be free from discrimination during the application process, as guaranteed under NJLAD.