Denstock Management LLC

Recruitment Privacy Policy

Last Updated: June 24, 2025
 

Your Privacy Matters During the Hiring Process


Denstock Management LLC (“we,” “our,” or “us”) is committed to protecting the personal data of individuals who apply for employment with us. This Recruitment Privacy Policy outlines how we collect, use, disclose, and protect personal information from job applicants and candidates.

 We reserve the right to revise this Privacy Policy. The updated version will be marked by a new “Effective Date” at the top of this page.

 1. Scope

This policy applies to personal data we collect during the recruitment and hiring process, including:

  • Applications submitted online or in person
  • Resumes, cover letters, and portfolios
  • Interviews, assessments, and references
  • Drug screening and background checks

This policy does not apply to data collected from employees after hiring, which is governed by our Employee Privacy Policy.

 2. Categories of Personal Data Collected

We may collect the following categories of personal data during recruitment:

  • Identifiers: Full name, address, phone number, email address
  • Employment information: Work history, references, job titles
  • Education: Schools attended, degrees, certifications
  • Government IDs: Driver’s license, work authorization documents
  • Sensitive information (with consent): Social Security Number (to process drug screening and background check)
  • Application materials: Resume, cover letter, interview notes, assessments, references

3. How We Use Applicant Data

We use your data to:

  • Review qualifications and evaluate applications
  • Schedule and conduct interviews or assessments
  • Conduct reference checks, drug screening, and background checks (with prior notice/consent)
  • Communicate regarding your application
  • Maintain application records for compliance and future hiring needs
  • Satisfy legal or regulatory obligations 

4. How We Share Your Data

We may share your information with:

  • Internal HR and hiring managers
  • Background check and drug screening providers (with your consent)
  • IT and recruitment software vendors (e.g., applicant tracking systems)
  • Legal or government authorities if required by law

We do not sell applicant personal data or use it for targeted advertising or automated decision-making.
 

5. Data Retention

We retain applicant data only as long as necessary for recruitment or compliance purposes. If you are not hired, we may retain your information for a reasonable period (e.g., 1–2 years) to consider you for future openings or to meet legal obligations.


6. Data Security

We implement administrative, technical, and physical safeguards to protect applicant data from unauthorized access, loss, or misuse. Only authorized personnel have access to your data for legitimate business purposes.

 

 7. Contact Us

If you have questions about this policy or to exercise your privacy rights, contact us at:
Denstock Management LLC

1430 Rolkin Court, Suite 201, Charlottesville, VA 22911 | 434.218.7442

humanresources@denstockmanagement.com | www.denstockmanagement.com