Avion Hospitality Job Applicant Privacy Policy

Company: Avion Hospitality Employee Services LLC

Effective Date: June 2025

Version: 1

Contact Information: 8580 Belleview Drive # 125, Plano TX 75024 | 469.365.2222

Purpose:

This Privacy Policy governs the use, transmission, and security of all electronic communications within Avion Hospitality, including but not limited to email, text messaging, instant messaging, and other internet-based communication platforms used while conducting business.

The purpose of this policy is to ensure that all job applicants understand the guidelines, limitations, and expectations related to electronic communication within the company. This policy is intended to protect privacy, integrity, and security of sensitive information while maintaining compliance with applicable laws and regulations.

At Avion, we respect your privacy and are committed to protecting the personal information you share with us as part of your job application. This policy outlines how we collect, use, store, and share your information throughout the recruitment and hiring process.

Scope:

When you apply for a job with us, we may collect and process the following types of personal information:

· Identifying Details: Full name, email address, phone number, mailing address

· Professional Information: Resume/CV, cover letter, employment history, education, certifications

· Interview and Assessment Data: Notes from interviews and any work samples submitted

· Optional Information: Voluntary disclosures such as demographic data (e.g., gender, race/ethnicity), where permitted by law

· Reference and Background Information: References provided by you, and background checks (only when legally permitted and after receiving consent)

Acceptable Use:

We use your personal information for purposes related to recruitment, including:

· Reviewing your qualifications and suitability for open roles

· Contacting you regarding your application and potential employment opportunities

· Conducting interviews and evaluations

· Performing background or reference checks (with consent)

· Fulfilling legal and compliance requirements

· Improving our recruitment processes

Privacy and Monitoring:

We do not use your personal data for automated decision-making that would have a legal or significant effect on you.

We may collect applicant information directly from:

· Your online application and attachments (e.g., resume or portfolio)

· Job boards or recruiting platforms (e.g., LinkedIn, Indeed, etc.)

· Recruiters or third-party staffing firms

· Interviewers and internal staff

· References or background check providers (with your prior consent)

Data Security:

We treat your information confidentially. It may be shared in limited circumstances:

· Internally with HR, hiring managers, and relevant decision-makers

· With third-party service providers assisting with recruiting or background checks (who must comply with data protection obligations)

· Where required by law or legal process

We do not sell or rent your data to third parties.

We retain applicant data for a reasonable period after the hiring process concludes, for recordkeeping, compliance, and to consider you for future opportunities. If you are hired, your data becomes part of your employee record.

If you do not want your information retained beyond the current hiring cycle, you may request deletion by contacting us at the email below.

We use appropriate administrative, technical, and physical safeguards to protect your personal data against loss, misuse, or unauthorized access, including:

· Secure online portals for submissions

· Access restricted to authorized personnel

· Regular security reviews and practices

Depending on your location, you may have rights regarding your data, including:

· Accessing the information, we have about you

· Requesting corrections or deletion

· Withdrawing consent (where applicable)

· Objecting to or restricting certain processing

To exercise your rights, please contact us at hr@emphasishr.com

We may update this Job Applicant Privacy Policy from time to time. Updates will be posted on our careers site or job application portals with a new effective date.