Community Assessment and Treatment Services - Job Applicant Privacy Notice

Effective Date: May 7, 2025

 

Community Assessment and Treatment Services, (“CATS”, “Community Assessment”, “we”, or “us”) is committed to protecting the privacy and security of your personal information.  This Job Applicant Privacy Notice (“Privacy Notice”) applies solely to candidates who reside in the United States and apply for an open position to work at CATS.

This Privacy Notice describes how we collect and use your personal information during the application, recruitment, interview, and/or any onboarding process before employment, when you choose to apply for an open position at Community Assessment and Treatment Services.  We will only use your personal information in accordance with this Privacy Notice. 

DISCLAIMER: Providing you with this Privacy Notice is not an indication and does not guarantee that you will be interviewed for the position to which you applied or that you will be offered employment at CATS.

1. Information We Collect

For purposes of this Privacy Notice, “personal information” means any information about an identifiable individual or otherwise as defined in accordance with applicable privacy laws. Personal information excludes anonymous or de-identified data not associated with a particular individual.

A. Personal Information You Provide to Us

We may collect the following categories of personal information from you in connection with our recruiting activities:

• Identifiers      and personal contact details such as name, name pronunciation, preferred      pronouns, title, address and location, telephone number, and email      address. 
• Social      media accounts that you choose to provide as part of your application      (such as your LinkedIn profile).
• Employment      history and other relevant professional experience, including information      contained in your resume, CV, cover letter, or job application, such as      your employment history, qualifications, and/or professional      memberships. 
• Education      information, including degrees awarded, transcripts, graduation year, and      other information provided in support of the job application.
• Information      collected during phone screenings, interviews, and other hiring-related      assessments.
• Details      regarding the type of employment sought, desired salary, willingness to      relocate, job preferences, and other information related to compensation      and benefits.
• Reference      information and information you provide during any background check, where      applicable.
• Information      necessary to confirm and/or demonstrate your ability to work in a      particular jurisdiction.
• Other      information that you provide and/or that we may need to collect during the      recruiting and/or during any on-boarding process prior to employment (for      example, if you are traveling for an interview with us, we may need to      collect your date of birth, gender and/or other information to book your      flight)

B. Personal Information We Collect from Third Parties

We may receive certain information about you from third parties in connection with our review of your application and our recruiting activities.  Third parties that provide us this information may include personal or professional references, recruiters, service providers (such as those that conduct background checks), and recruiting tools and services. Information we collect from them may include the types of information listed in Section 1.A, above.

C. Non-Personal Information

Community Assessment may collect, use, and share de-identified, anonymized, and/or aggregated information, which is not considered personal information. De-identified, anonymized, or aggregated data may be derived from your personal information, but is not considered personal information, since it does not directly or indirectly reveal your identity. To the extent that Community Assessment collects consumer information that is in de-identified form, we will maintain and use the information in de-identified form and not attempt to re-identify the information. 

2. Collection and Use of Personal Information

We will collect, use, and process your personal information in connection with carrying out our application, recruitment, and onboarding process (as applicable), including to:

• Process and review your job application, including any cover letter, resume, and/or references.
• Consider you for employment opportunities and assess your skills, qualifications, and interests for a particular position. 
• Contact you if we need more information related to your application or respond to questions from you.
• Schedule and/or interview with you.
• Reimburse you for any travel expenses relating to interviews and/or any onboarding before employment.
• Verify your information and carry out employment, background, and reference checks, where applicable and/or where required or permitted by applicable law.
• Assess and determine an appropriate compensation package if we decide to extend an offer of employment to you.
• Communicate with you about the recruitment process and your application.
• Manage any onboarding process or procedures.
• Keep records related to our hiring processes and monitor for diversity and equal opportunities.
• Analyze and assess the effectiveness of our recruiting processes.
• Create and submit reports, as required by applicable laws or regulations.
• Comply with legal, compliance, regulatory, and/or other corporate governance requirements (including, for example, to ensure compliance with applicable non-discrimination laws).
• Protect and defend the rights and property of CATS, other job applicants, our employees, clients, or the public.
• Detect and protect against security incidents and malicious, deceptive, fraudulent, or illegal activity, or violations of Community Assessment’s policies or the law; for fraud and crime prevention; and information protection and cybersecurity.
• Collect information for internal business, product, strategy, and technological development.
• Comply with our disaster recovery, business continuity, and record-keeping obligations.

3. Data Sharing

We may share your personal information with the following parties: 

Internal Parties

• With CATS employees involved in the recruitment or onboarding process.  

External Parties

• We use vendors, service providers, and contractors to assist in providing services to us or assist us in administering the recruitment process.  We require all our third-party vendors, service providers, and contractors, by written contract, to implement appropriate security measures to protect your personal information consistent with our policies and any data security obligations applicable to us. 
• Background check providers verify information about you as part of your application.
• Professional advisers, such as lawyers, bankers, auditors, and insurers, who provide consultancy, banking, legal, insurance, financial, auditing, and accounting services to us so we can operate our business.
• Law enforcement agencies, courts, supervisory authorities, regulatory bodies and certain other third parties, to the extent that we are permitted or required to do so by applicable law, or in order to comply with our legal and regulatory obligations, or in the interests of national security, or to respond to verified requests relating to a criminal investigation or alleged or suspected illegal activity.
• To protect the rights, property, or safety of Community Assessment, our services, employees, or others; to investigate, prevent, or take action regarding suspected or actual illegal activities; or to otherwise exercise or defend legal claims or comply with our legal obligations.
• To other third parties with your authorization or upon your direction, such as to conduct a reference check.
• To other third parties, in connection with a change of corporate control or other investment in Community Assessment and Treatment Services, such as a restructuring, merger, transfer, or sale of some or all of our assets.

4. Data Security

We have implemented appropriate physical, technical, and organizational security measures designed to secure your personal information against accidental loss and unauthorized access, use, alteration, or disclosure. In addition, we limit access to personal information to those employees, agents, contractors, and other third parties who have a legitimate business need for such access.

However, no transmission of information via the Internet or wireless network can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you acknowledge that there are security and privacy limitations of the Internet which are beyond our control, and accordingly, the security, integrity, and privacy of data exchanged between you and us cannot be guaranteed.

We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

5. Data Retention

If you are hired, your application information becomes part of your employment record, and we may use it in connection with your employment, consistent with our employee privacy notice.  

If you are not hired, we keep your application to allow you to obtain information about the recruitment process and to consider you for other job openings.

We also will retain your personal information to comply with our legal obligations under applicable law; for the time that Community Assessment and Treatment Services uses the data in furtherance of fraud prevention, security, or to help ensure the integrity of our company and services; the time that CATS uses the data in furtherance of establishing or defending a legal, regulatory, or law enforcement claim or investigation; and/or for any other permitted purpose under applicable privacy law.

During the application, recruitment, interview, and/or any onboarding process prior to employment at CATS, we collect information that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with you. Community Assessment will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated, or incompatible purposes, without providing appropriate notice to you.

A. Sources of Personal Information

We obtain the categories of personal information from the following categories of sources:

• Directly from you. For example, when you submit your application and resume/CV, or correspond with us by post, phone, e-mail or otherwise.
• Indirectly from you. For example, through automated technologies or your interactions with us.
• Third      Parties. We may receive personal information about you from various third parties, such as references, background check providers, service providers, or other third parties that you direct to disclose information to us.

B. Purposes for Collecting and Using Your Personal Information

We collect, use, and process your personal information for various business purposes as an employer to evaluate you as a candidate. 

In addition to the reasons listed above, we may collect and use your sensitive personal information only as necessary to perform the services or provide the goods expected by an average consumer, or as otherwise permitted by the Fair Credit Reporting Act, FCRA. Specifically, CATS collects or uses your sensitive personal information for the following business purposes: 

• Monitoring equal employment opportunities.
• Conducting background verification processes (to the extent permitted by applicable laws).

In addition, Community Assessment may disclose any or all of the personal information identified in the categories above to the following categories of third parties for a business purpose, depending on how you interact with our agency and/or where Community Assessment has an obligation to make such disclosure:

• Government      entities, where required by law or to comply with our legal or regulatory      obligations
• Other      third parties, where required by law or to protect our rights, or the      rights of our customers, or others
• Third parties, in connection with a change of corporate control.
• Third parties, where you have expressly consented to the disclosure of your personal information.

A. Rights of Access, Correction, Erasure, and Objection

The personal information we hold about you must be accurate and current. Please keep us informed if your information changes during the recruitment process. 

You have the right to request access to and to correct the personal information that we hold about you or withdraw your consent to the use of your personal information under certain circumstances. To do so, please contact us at the email address below. 

Any such communication must be in writing. We will provide you with access to your personal information within the time period provided by applicable law, unless we are prohibited by law from doing so. For example, we cannot provide you with access if it violates the right to privacy of another person.

We may request specific information from you to help us confirm your identity and your right to access, and to provide you with the personal information that we hold about you or make your requested changes. If we cannot provide you with access to your personal information, we will inform you of the reasons why.

B. Cross-Border Data Transfers

We will transfer and store the personal information we collect about you in the United States. This means that your personal information becomes subject to the laws of general application of the United States. See Section 4 above for additional information.

9. Contact for Privacy-Related Questions

If you have any questions about this Privacy Notice, how we handle your personal information, or to exercise a consumer right, please contact us at the below:

• Email: bfields@communityassessment.org
• Mailing      Address: 8411 Broadway Avenue, Cleveland, Ohio 44105: ATTN: Human      Resources

10. Changes to this Privacy Notice

We reserve the right to modify or update this Privacy Notice at any time.  We will post a copy of any updated Privacy Notice in Paylocity when we make any updates and/or provide appropriate notice to you.