Recruitment Privacy Policy

Last updated: April 15, 2025

 

Apex Engineers, Inc. (“we,” “us,” or “our”) is committed to protecting the privacy and personal information of all candidates who apply for jobs with us or engage with our recruiting platform. This policy outlines how we collect, use, and safeguard candidate data during the recruitment process in compliance with applicable U.S. federal and state privacy laws, including those in Missouri, Colorado, and Kansas where our offices are located.

 

Information We Collect

We may collect and process the following categories of personal information as part of the recruitment process:

• Identifying Information: Full name, mailing address, email address, phone number
• Professional and Educational Information: Resume/CV, cover letter, employment history, educational background, references, certifications, and licenses
• Optional Information: Voluntarily disclosed demographic data (e.g., gender, race, veteran status) for Equal Employment Opportunity (EEO) and diversity tracking purposes
• Background Information: Subject to your consent, we may collect background check or eligibility-to-work information
• Website Usage Data: If you apply through our website, we may collect IP address, device type, browser information, and activity logs

How We Use Your Information

Your personal information will be used for the following recruitment-related purposes:

• To assess your qualifications and suitability for current or future roles
• To communicate with you about your application status
• To schedule interviews and conduct evaluations
• To verify background and employment references, where permitted by law
• To comply with legal and regulatory obligations, including EEO and workplace laws
• To maintain internal records and improve our hiring processes

Sharing and Disclosure

We do not sell your personal information. We may share your information with:

• Internal hiring managers and HR staff
• Third-party service providers that assist in recruitment (e.g., background check companies, applicant tracking software)
• Government agencies or legal authorities when required by law
• All third-party providers are contractually obligated to safeguard your data and only use it for authorized purposes.

Your Privacy Rights

You have certain rights with respect to your personal data, which may vary by state. For example:

• Right to access your personal information
• Right to correct inaccuracies
• Right to delete your information
• Right to opt out of targeted advertising and certain data processing

To exercise any of these rights, or to submit a request regarding your personal information, please contact us at careers@apex-engineers.com. We will verify your identity before processing any requests.

Data Security

We implement appropriate administrative, technical, and physical safeguards to protect your personal information from unauthorized access, disclosure, or misuse. Only authorized personnel involved in the recruitment process have access to your data.

Data Retention

We retain your personal data for as long as needed to complete the recruitment process or to comply with legal obligations. If you are not selected, we may retain your application for a limited period to consider you for future roles, unless you request otherwise.

Children’s Privacy

Our recruiting services are intended for individuals 18 years of age or older. We do not knowingly collect personal information from individuals under 18.

Changes to This Policy

We may update this Privacy Policy to reflect changes in our recruitment practices or legal requirements. When we do, we will update the "Last Updated" date at the top of this notice. We encourage you to review this page periodically.

Contact Us

If you have questions about this Privacy Policy or your personal information, please contact:

Apex Engineers, Inc.

1625 Locust St

Kansas City, MO 64108

Email: careers@apex-engineers.com