Effective Date: 5/2/2025

At Gathering Outreach Community Services (“we,” “our,” or “us”), we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. As a non-profit organization, we value the trust you place in us and are dedicated to maintaining the privacy of our supporters, participants, volunteers, and visitors. This Privacy Policy outlines how we collect, use, store, and protect your personal information when you interact with our services, programs, or website.

By engaging with our services or visiting our website, you consent to the terms outlined in this Privacy Policy. We encourage you to review this document periodically, as we may update it from time to time.

1. Information We Collect

As a non-profit organization, we collect only the information necessary to provide our services, fulfill our mission, and enhance your experience with us. The types of information we may collect include:

• Personal Identification Information: Name, email address, phone number, and physical address.
   
• Demographic Information: Age, gender, family status, and other personal details necessary for program participation.
   
• Payment Information: Credit card details, bank account numbers, and other financial information are collected through trusted third-party payment processors for donations, registration fees, and other payments. These third-party vendors are responsible for securely handling your payment information.
   
• Communication Information: Correspondence and feedback from you via email, phone, or other communication channels.
   
• Technical Data: IP address, browser type, device information, and browsing behavior on our website.
   

2. How We Use Your Information

We use the information we collect to further our mission and support the communities we serve. Specifically, we use your information in the following ways:

• To Provide Services: Manage and deliver our afterschool programs, summer camps, and other enrichment services.
   
• To Communicate with You: Send updates, event information, program announcements, and newsletters related to our services and initiatives.
   
• To Process Donations and Payments: Handle donations, registration fees, and other payments through secure third-party processors.
   
• To Improve Our Programs: Understand your preferences, feedback, and needs to continually improve our services and enhance your experience.
   
• To Comply with Legal Obligations: Ensure compliance with applicable laws and regulations, including tax-related purposes for donations and other financial matters.
   

3. How We Protect Your Information

As a non-profit organization, we take your privacy seriously and implement industry-standard security measures to protect your personal information from unauthorized access, alteration, or disclosure. Payment information is processed through third-party vendors, who also use secure methods to protect your data. However, no method of electronic transmission or storage is completely secure, and while we strive to protect your personal information, we cannot guarantee absolute security.

4. Sharing Your Information

We respect your privacy and do not sell, rent, or trade your personal information. However, we may share your information in the following circumstances:

• Service Providers: We may share your information with trusted third-party vendors that help us deliver our services, including payment processors, event coordinators, and email service providers. These third parties are obligated to protect your data and use it only for the purposes we specify.
   
• Legal Requirements: We may disclose your information if required by law, such as in response to a subpoena, government request, or legal proceeding.
   

5. Your Rights and Choices

As a participant, donor, volunteer, or visitor, you have the following rights and choices:

• Access and Update Your Information: You have the right to access and correct the personal information we hold about you. Please contact us directly to request updates or corrections.
   
• Opt-Out of Communications: You may opt out of receiving communications from us by clicking the "unsubscribe" link in our emails or by contacting us directly. You can also choose to stop receiving specific types of communication at any time.
   
• Request Deletion of Your Data: You may request that we delete your personal information, subject to certain legal limitations (e.g., for tax or legal compliance).
   

6. Cookies and Tracking Technologies

Our website uses cookies and other tracking technologies to enhance your experience and better understand how visitors interact with our content. Cookies are small data files that help us analyze website traffic and personalize content. You can choose to disable cookies in your browser settings, but this may impact the functionality of our website.

7. Children’s Privacy

We do not knowingly collect personal information from children under the age of 13. If we learn that we have inadvertently collected such information, we will take steps to delete it as soon as possible. If you are a parent or guardian and believe we may have collected information from a child, please contact us immediately.

8. Links to Third-Party Websites

Our website may contain links to external websites for informational purposes or to assist you in accessing additional resources. These third-party websites are not operated by us and may have different privacy policies. We encourage you to review the privacy policies of any third-party websites you visit.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal obligations. Any updates will be posted on our website with the revised effective date. We encourage you to review this policy regularly to stay informed about how we protect your information.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:

Gathering Outreach Community Services
11200 Broadway St. Suite 630

Pearland, Tx 77584
Register@gatheringoutreach.org
281-721-2126