Privacy Policy – Careers Page (Powered by Paylocity Recruiting)
Effective Date: November 3, 2025
Journey Federal Credit Union (“we”, “our,” or “us”) values your privacy and is committed to protecting the personal information you share with us during the recruitment and hiring process. This privacy policy outlines how we collect, use, share and safeguard your personal data through our Careers Page, which is managed using Paylocity’s Recruiting module.
Information We Collect via Paylocity Recruiting
In order to ensure that we are meeting our responsibilities and duties as your employer, we collect, process, and maintain different types of Personal Data in regard to those individuals who seek to be, are, or were employed by us, including, but not limited to:
- Gender
- Marital status, for the purpose of ascertaining and distributing benefits such as health insurance
- Dependant status, for the purpose of ascertaining and distributing benefits such as health insurance
- Date of birth
- General contact information, such as address, telephone number, and email
- Resumes that you provide and/or application(s) that you fill out and provide to us
- Your start date
- Your job title
- The location where you are working
- Any training or education programs you undertake through us
- Professional or personal references
- Company policies and employment forms signed by you
- Payroll Information: This includes, but is not limited to, tax forms such as a W9, state tax forms, 1099's, your social security number, bank account information, additional direct deposit Information, and your photo ID. If, at any point, your payroll information changes, you will be required to fill out updated payroll forms. These forms will be kept in your file along with any previous payroll forms that you have given the Company.
- Forms that contain any information relating to your personal employee benefits, health care plans, insurance policies and the like. - Beneficiary information
- The contact information of the individual that you list to be first notified in the event of an emergency. This includes phone numbers, addresses, and any other personally identifying information for that individual.
- Assessments, evaluations, performance reviews, training completion rates, and training scores.
- Any monetary raises, bonuses, stock information, 401k information, commissions, overtime rate, salaried rate and/or regular hourly rate. - Any requested time off, accrued paid time off, tardiness, or requests to leave before the scheduled end of your workday.
- Grievances, including complaints made by fellow employees or clients or customers, corrective action plans for inappropriate behavior and write-ups.
- Accolades, including recommendations, awards, or other instances of recognition for quality work.
- Letter of resignation, if received by the Company
- Letter of termination, if given
- Other personal details you voluntarily provide to us
How We Use Your Information
The personal information collected through Paylocity is used for legitimate business and legal purposes, including:
· To process and evaluate job applications.
· To communicate with you regarding your application status.
· To conduct interviews and background checks (with your consent, where applicable).
· To comply with legal obligations, such as equal opportunity reporting.
· To maintain application records for future employment opportunities.
We collect and process personal information based on consent, legitimate interest, and/or compliance with legal obligations.
Requests Regarding Your Personal Information:
You may request access to your own personal data and request that we correct any errors or incompleteness of that data. You may also request deletion of personal data.
To make a request regarding your personal information, please contact us using the information provided in the Contact Us section below. We may verify your identity before fulfilling your request.
Sharing of Information
We do not sell applicant data.
We may share personal data with:
· Authorized internal personnel (e.g., hiring managers and hiring team members)
· Third-party service providers assisting with recruitment-related functions, such as background screening, reference checks, or credential verification.
· Paylocity, which securely stores and processes data on our behalf.
· Regulatory or government authorities, as required by law.
Data Retention
We retain applicant information as necessary for the recruitment process and thereafter for various reasons, including future job consideration, or to comply with legal obligations. If you are offered and accept employment with us, the information collected during the application and recruitment process will become part of your employment record.
If you wish to delete your profile or request erasure of your data, please contact us or access your account via Paylocity’s portal.
International Data Transfers
If you are located outside the United States, please note that your personal data may be transferred to and processed in the United States, where data protection laws may be different. We ensure appropriate safeguards are in place, such as Standard Contractual Clauses (SCCs), where applicable.
Security
We and our recruiting partner, Paylocity, implement reasonable technical measures to safeguard your personal information against unauthorized access, disclosure, or misuse. However, no method of data transmission or storage is completely secure.
Changes to This Policy
We may modify this Privacy Policy from time to time to reflect changes in our practices or applicable laws. Updates will be posted on our Careers Page with the new effective date.