Recruitment Privacy Policy
 

Applies To: North Carolina (NC) and South Dakota (SD) Recruitment Activities

 

At AKG we respect your privacy and are committed to protecting your personal information during the recruitment process. This Recruitment Privacy Policy outlines how we collect, use, disclose, and protect your data in accordance with applicable federal, North Carolina, and South Dakota employment and data privacy laws.

 

1. Information We Collect

As part of our recruitment process, we may collect the following information:

• Full name and contact information (address, phone number, email)
• Employment and education history
• Certifications, skills, and licenses
• Resume, cover letter, and supporting documents
• Work eligibility information (e.g., visa status, I-9 verification)
• Background check data (when applicable and with consent)
• Voluntary demographic information (as required for equal opportunity compliance)
• Other relevant data you choose to provide during the application process

We collect this information directly from you or from third-party sources you authorize (e.g., background screening providers).

 

2. How We Use Your Information

We use the information collected only for recruitment and hiring purposes, including:

• Evaluating your qualifications for a position
• Communicating with you about your application
• Coordinating interviews, assessments, and job offers
• Conducting background and reference checks (where permitted by law and with proper notice)
• Complying with applicable federal, NC, and SD employment laws
• Maintaining records for legal, compliance, and reporting purposes

3. Legal Compliance

We ensure full compliance with:

• Federal Laws including the Fair Credit Reporting Act (FCRA), Equal Employment Opportunity (EEO) laws, Americans with Disabilities Act (ADA), and Immigration Reform and Control Act (IRCA)
• North Carolina State Laws, including lawful use of background checks (NC Gen. Stat. §  95-28.1), employment record retention, and applicant rights
• South Dakota State Laws, including restrictions on disclosure of personal information and data confidentiality under SD Codified Laws

We will not collect or use your information in a way that violates these laws, and we will provide additional notices or obtain consent where required.

 

4. Sharing of Information

We may share your data with:

• HR and hiring teams within AKG
• Third-party service providers (e.g., recruiting software, background screening vendors)
• Government agencies, when legally required

Your data is never sold. Access is limited to only those who need it for authorized business or compliance purposes.

 

5. Data Retention

Applicant data will be retained only as long as necessary to:

• Comply with state and federal recordkeeping requirements (e.g., 1–3 years depending on position and location)
• Consider you for future roles
• Defend against legal claims, if necessary

Applicants may request to update or delete their information by contacting HR Director michele.goodin@akg-america.com

 

6. Your Rights and Choices

Applicants in NC and SD have the right to:

• Request access  to their application data
• Request  correction of inaccurate information
• Request deletion of data not required by law to retain
• Decline to provide optional demographic or background data

To exercise any of these rights, please contact the HR team at hrmebane@akg-america.com

 

7. Data Security

We implement reasonable administrative, physical, and technical safeguards to protect your data, including:

• Secure online systems (e.g., Paylocity) with restricted access
• Internal policies to govern access, usage, and retention

8. Contact Us

For questions or concerns about this policy or how your data is handled, please contact:

Human Resources Department.   hrmebane@akg-america.com