Civista Bank

Notice of Privacy Practices for Job Applicants

1. Introduction

Civista Bank ("we," "us," "our") is committed to protecting the privacy and security of your personal information. This Applicant Privacy Policy describes how we collect, use, and share personal information about you during the application and recruitment process.
 

2. Information We Collect

When applying for a job with us, we may collect the following types of personal information from you:

• Personal Identification Information: Name, address, email address, phone number, and other contact details.
• Employment: Previous employers, job titles, compensation, dates of employment, work authorization status, and references.
• Educational Background: Degrees, certifications, institutions attended, and dates of attendance.
• Professional Qualifications: Skills, certifications, licenses, and professional memberships.
• Application Information: Resume/CV, cover letter, and any other documents or information you provide.
• Interview Information: Notes from interviews and assessments.
• Background Check Information: Criminal records, credit history, and other background checks (if applicable).
   

Sensitive Personal Information

Certain sensitive personal information may be
 

3. How We Use Your Information

The information that you provide may be used for the following purposes:

• Recruitment and Hiring: To assess your suitability for the position you applied for or future jobs that may match your profile and to make hiring decisions.
• Communication: To communicate with you about your application, interviews, important notices, and the recruitment process.
• Compliance: To comply with legal and regulatory requirements.
• Record Keeping: To maintain accurate records of our recruitment process.
• Pre-Employment Screening: To conduct criminal history, background, and employment checks, if a position is offered to you.

4. Sharing Your Information

We may share your personal information with:

• Internal Personnel: Employees and/or contractors involved in the recruitment process.
• Vendors or Service Providers: Third-party service providers who assist with background checks, assessments, and other recruitment-related services.
• Legal and Regulatory Authorities: When required by law or to protect our legal rights.
• Business Transition: If Civista Bank is acquired by, merged with, or invested in by another company, we may share your information with that company. We cannot guarantee that the other company will have the same privacy policy as described in this policy.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, use, or disclosure.
 

6. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. If your application is unsuccessful, we may retain your information for a period to consider you for future opportunities, unless you request otherwise.
 

7. Accuracy of Information

You are responsible for the information you provide to Civista Bank and ensuring that it is current, honest, and accurate.
 

8. Your Rights

You have the following rights regarding your personal information:

• Access: To request access to your personal information.
• Correction: To request correction of inaccurate or incomplete information.
• Deletion: To request deletion of your personal information, subject to legal      requirements.
• Objection: To object to the processing of your personal information in certain      circumstances.

9. Contact Us

If you have any questions or concerns about this Applicant Privacy Policy or our data practices, please contact us at HR@civista.bank.
 

10. Changes to This Policy

We may update this Applicant Privacy Policy from time to time. We will notify you of any significant changes by posting the new policy on our website or by other appropriate means.