Company Name: Cobalt Benefits Group, LLC (“CBG”)
At CBG, we are committed to protecting the privacy and security of the personal information of all applicants who apply for employment with us. This Notice of Privacy Practices for Job Applicants (“Applicant Notice”) describes how CBG (“we”, “us”, “our”) collects, uses, shares, and safeguards your personal data throughout the recruitment and selection process.
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1. Information We Collect
When you apply for a job with us, we may collect certain information from and about you in order to evaluate and process that application. This information may include:
• Contact information, such as name, telephone number, fax number, physical address, email, and username;
• Previous work experience, compensation, education, degrees, language, and other skills and employment-related information;
• Professional and other work-related licenses, permits, and certifications;
• Awards and professional memberships;
• Work authorization status;
• Information relating to references;
• Information from social media sites if you choose to link your application to a social media; and
• Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary).
Sensitive Personal Information
Certain types of information are considered sensitive personal information in certain jurisdictions. This includes the following: information on race, religion, ethnicity, nationality or national origin, age, gender identity, sex, life or sexual orientation, criminal convictions and offenses, marital status, medical or health information (including disability status), genetic or biometric information, religious or philosophical beliefs, political party or trade union membership, background check information, and veteran status.
Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies.
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2. How We Use Your Information
The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following:
• Analyze your qualifications for the job you applied for or future jobs that may match your profile;
• Communicate with you regarding your job application, your inquiries and requests, other job openings, or important notices;
• Conduct criminal history, background, and employment checks, if we offer you a position;
• Support our efforts to maintain a diverse workforce; and
• Comply with or monitor our compliance with any applicable law or regulation.
Identity Verification During Interviews:
As part of our hiring process, CBG may request that candidates briefly display a government-issued photo ID on camera during their initial HR interview. A temporary screenshot may be taken and compared against a second interview screenshot to confirm the same individual is participating. These images are used solely for identity verification, stored securely for no longer than 14 days, and then permanently deleted. They are not used for employment eligibility (Form I-9) purposes or retained in personnel records. Candidates have the right to access, correct, or request deletion of this information and may withdraw consent at any time, though withdrawal will prevent continuation in the hiring process.
* You are responsible for the information you provide to CBG and ensuring that it is honest, truthful, accurate, and not misleading in any way.
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3. Who Has Access to Your Information
Your personal data may be shared with:
• Internal HR and Recruiting personnel
• Hiring managers and relevant department members
• Background screening vendors (as applicable)
• Legal and regulatory authorities if required by law
We ensure that all third parties with access to your data follow appropriate data protection and confidentiality measures.
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4. Data Retention & Disposal
We retain your personal data for as long as necessary to fulfill the purpose for which we collected it, for recruiting purposes, legitimate business reasons, or as required by law. If your data is used for recruiting purposes and you are not selected, your information may be retained for up to 12 months for consideration for future job opportunities, unless you request otherwise. When we dispose of information, we use secure means of electronically erasing information.
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5. Your Rights
Depending on your jurisdiction, you may have rights to:
• Access or correct your personal data
• Request deletion of your data
• Object to or restrict processing
• Withdraw your consent at any time (where applicable)
Requests can be submitted to HR@ebpabenefits.com.
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6. Security Measures
We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality, integrity, and availability of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us of the problem by contacting us at HR@ebpabenefits.com.
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7. Updates to This Policy
We reserve the right to modify, alter, or update the terms and conditions of this Notice from time to time without prior notice. We will post those changes on this page in addition to updating the “Last Updated” date at the top of this webpage. Modifications shall become effective immediately upon being posted.
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Contact Us
For questions or concerns about this Notice of Privacy Practice or how your personal data is handled, please contact:
Cobalt Benefits Group HR
HR@ebpabenefits.com
Updated: 10/1/2025