SWEET ADDITIONS

JOB APPLICATION PORTAL PRIVACY POLICY

Last Updated: May 12, 2025

Introduction

Sweet Additions ("we," "our," or "the Company") is committed to protecting the privacy and security of your personal information. This Privacy Policy describes how we collect, use, store, and share information obtained from job applicants through our online job application portal. By using our job application portal, you consent to the practices described in this Privacy Policy.


 Information We Collect

We may collect the following categories of personal information when you apply for employment with Sweet Additions:

  • Contact Information: Name, email address, phone number, mailing address
  • Identity Information: Date of birth, citizenship/work authorization status, government-issued identification numbers (as permitted by applicable law)
  • Education Information: Educational history, degrees, certifications, transcripts
  • Employment Information: Work experience, employment history, references, salary expectations
  • Application Materials: Resume/CV, cover letter, portfolio samples
  • Assessment Information: Skills assessments, interview notes, background check results (with your consent)
  • Diversity Information: Information about gender, ethnicity, disability status, or veteran status (provided voluntarily and used only for diversity monitoring purposes)
  • Technical Information: IP address, browser type, device information, usage data related to your interaction with our application portal

How We Use Your Information

We use the information collected to:

  • Evaluate your qualifications for employment
  • Communicate with you about your application and the hiring process
  • Conduct reference and background checks (with your consent)
  • Comply with legal obligations and reporting requirements
  • Improve our recruitment and hiring processes
  • Maintain security of our application portal
  • Create and maintain records relating to our hiring process

Legal Basis for Processing

We process your personal information based on:

  • Your consent
  • The necessity to take steps prior to entering into an employment contract
  • Our legitimate interests in evaluating candidates and managing our hiring process
  • Compliance with legal obligations

Information Sharing

We may share your personal information with:

  • Authorized employees and hiring managers involved in the recruitment process
  • Third-party service providers who assist with our recruitment platform, background checks, and applicant assessments
  • Governmental authorities when required by law

We do not sell applicant information to third parties.


 Data Retention

We will retain your personal information for:

  • Active candidates: Throughout the application process and for a reasonable period thereafter
  • Successful candidates: Information will be transferred to our employee records system
  • Unsuccessful candidates: Up to 24 months after the position is filled (unless you request earlier deletion or consent to longer retention)

Your Rights

Depending on your location, you may have rights regarding your personal information, including:

  • Access to your personal information
  • Correction of inaccurate information
  • Deletion of your information
  • Restriction of processing
  • Data portability
  • Withdrawal of consent

To exercise any of these rights, please contact us using the information in the "Contact Us" section below.


Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is completely secure, and we cannot guarantee the security of information transmitted through our portal.


 International Data Transfers Security

Sweet Additions may operate in multiple countries. Your information may be transferred to and processed in countries other than where you reside. These countries may have different data protection laws. We will ensure appropriate safeguards are in place to protect your information when transferred internationally.


 Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will post the updated policy on our job application portal with a revised "Last Updated" date.


 Contact Us

If you have questions or concerns about this Privacy Policy or our handling of your personal information, please contact:


 

Human Resources
           Sweet Additions
           Email: humanresources@sweetadditions.com
           Phone: (715) 706-1139
           Address: 4440 PGA Blvd. Suite 600. Palm Beach Gardens, FL 33410


 

Additional Information for Specific Locations

California Residents

Under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), California residents have specific rights regarding their personal information. Please contact us to exercise your rights to know, delete, correct, or opt-out of the sale or sharing of your personal information.

EU/EEA/UK Residents

For individuals in the European Union, European Economic Area, or United Kingdom, we comply with applicable data protection laws. The data controller is Sweet Additions. You have the right to lodge a complaint with a supervisory authority in your country of residence.

By using our job application portal, you acknowledge that you have read and understood this Privacy Policy.