Recruitment Privacy Policy
Effective Date: 5/18/2025
Thank you for your interest in career opportunities at Kaleidoscope Behavior Analysis & Therapy (“Kaleidoscope,” “we,” “our,” or “us”). This Recruitment Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you apply for a job or contractor role through our online job portal.
By submitting an application or expressing interest in employment or contracting through this portal, you acknowledge that you have read and understood this policy.
1. Information We Collect Through the Job Portal
When you apply for a position, we may collect the following categories of personal information:
• Identification & Contact Info: Full name, phone number, email, and address
• Employment & Education History: Resume/CV, cover letter, job history, education records, certifications, and references
• Professional Credentials: Licensure (e.g., LBA, BCBA), NPI number, state certifications
• Assessment Information: Interview notes, skills assessments, questionnaires, and responses
• Optional Demographic Data: Race, gender, disability, veteran status (voluntary and only used for EEOC compliance)
• Background Check Data: Only if you are selected to advance in the hiring process and with your consent
• Right to Work Documentation: Citizenship or work authorization documents, if required
We do not request or require sensitive personal information such as Social Security numbers or financial details at the application stage unless legally required.
2. How We Use This Information
We use your data for recruitment-related purposes, including:
• Reviewing and evaluating your application
• Scheduling interviews and assessments
• Communicating with you throughout the process
• Verifying professional credentials and references
• Complying with legal obligations (e.g., EEOC reporting)
• Considering you for future openings (if you opt in)
Your information will not be used for purposes unrelated to employment consideration without your explicit permission.
3. How We Store and Protect Your Information
We use secure platforms and procedures to protect your data, including encrypted transmission and access controls. All applicant data submitted through our job portal is stored securely on our Applicant Tracking System (ATS) provider’s servers and protected by industry-standard security protocols.
Only authorized Kaleidoscope staff involved in the hiring process have access to this information.
4. Disclosure of Your Information
Your information may be shared with:
• Internal personnel involved in hiring (e.g., HR staff, hiring managers)
• Third-party service providers for background checks or credential verification (only with your consent)
• Regulatory or legal authorities, when required by law or legal proceedings
We do not sell or share your personal data with third parties for marketing purposes.
5. Data Retention
• If you are hired, your information will be retained in your employee file.
• If you are not hired, we will retain your data for up to 1 year for compliance and future hiring consideration, unless you request deletion sooner.
6. Your Rights
As an applicant, you have the right to:
• Request access to the personal data we have about you
• Request corrections to inaccurate or incomplete information
• Request deletion of your information (unless legally required to retain it)
• Withdraw your application or consent at any time
To exercise your rights, please contact us at: careers@kbatbehavior.com
7. Consent
By submitting your application through our job portal, you:
• Confirm the information you provide is accurate and truthful
• Authorize Kaleidoscope to process your data for recruitment purposes
• Acknowledge this privacy policy and your rights
You may withdraw your application or request deletion of your data at any time.
8. Changes to This Policy
We may update this policy as needed to comply with legal changes or improve our recruitment processes. Updates will be posted on this page, with an updated “Effective Date.”
9. Contact Information
Kaleidoscope Behavior Analysis & Therapy
331 Landrum Pl, Clarksville, TN 37043
Email: careers@kbatherapy.com
Phone: 931-553-1395