Effective Date: April 8, 2025

Vertex Group and our family of companies (“Company,” “we,” “us,” or “our”) is committed to protecting the privacy and security of personal information provided by applicants (“you”) who apply for jobs through our online applicant portal (“Portal”). This Privacy Policy describes how we collect, use, disclose, and protect your information in accordance with applicable U.S. laws.

1. Information We Collect

When you apply through our Portal, we may collect the following categories of information:

• Identifiers: Full name, contact details (email, phone, address), date of birth, Social Security number or other government ID (as permitted or required).
   
• Professional Information: Employment history, education, licenses, certifications, references, skills, and qualifications.
   
• Documents: Resume, cover letter, transcripts, writing samples, or other materials you upload.
   
• Online Activity: IP address, browser type, device information, and usage data collected automatically when you use the Portal.
   
• Demographic Information (optional): Gender, race/ethnicity, veteran status, or disability status, as required or requested for Equal Employment Opportunity (EEO) compliance or voluntarily provided.
   
• Background and Verification Data: Where applicable, results of background checks or identity verification (with your prior authorization).
   
• Any other information you choose to provide during the application process.
   

2. How We Use Your Information

We use applicant information for purposes including:

• Reviewing and processing job applications
   
• Verifying credentials and background (with consent)
   
• Communicating with applicants regarding their application or future opportunities
   
• Complying with federal, state, and local laws and regulations
   
• Improving recruitment and hiring processes
   
• Maintaining applicant records for internal use
   
• Preventing fraud and ensuring the security of our systems
   

3. Disclosure of Information

We may share your information with:

• Internal personnel involved in the recruitment process
   
• Third-party service providers who assist with recruitment, background screening, data storage, or IT services
   
• Government agencies or law enforcement as required by law
   
• Affiliated companies or subsidiaries for internal business purposes
   
• Professional references or institutions as part of verifying your qualifications (with your consent)
   

We do not sell or rent applicant information to third parties.
 

4. Your Rights Under U.S. State Laws

Depending on your U.S. state of residence (e.g., California, Virginia, Colorado, etc.), you may have certain rights regarding your personal information, including:

• The right to know what personal information we collect and how we use it
   
• The right to request deletion of personal information (with certain exceptions)
   
• The right to access or correct your information
   
• The right to limit use of sensitive personal information (in applicable states)
   

To exercise your rights, please contact us at: hr@vertexgrp.com
 

We may verify your identity before processing certain requests.

5. Data Retention

We retain applicant information as needed to fulfill the purposes outlined above and to comply with legal obligations, including record-keeping and audit requirements. If you are not selected for a position, we may retain your information for future opportunities unless you request otherwise.
 

6. Security Measures

We use reasonable administrative, technical, and physical safeguards to protect your personal information. However, no system can be guaranteed 100% secure.
 

7. Cookies and Tracking

We may use cookies and similar technologies to improve the Portal’s performance and gather usage data. You can manage your preferences through your browser settings.
 

8. Minors

The Portal is not intended for individuals under the age of 16, and we do not knowingly collect personal information from children.
 

9. Policy Updates

We may update this Privacy Policy to reflect changes in our practices or legal obligations. When we do, we will revise the “Effective Date” and post the updated version on the Portal.
 

10. Contact Us

If you have any questions about this Privacy Policy or our handling of your information, please contact: hr@vertexgrp.com