City of Everman– Privacy Policy for Recruiting (Paylocity)


Effective Date: 06/30/2025


Thank you for your interest in employment with the City of Everman. We are committed to protecting your privacy throughout the recruitment and hiring process. This Privacy Policy explains how we collect, use, store, and protect your personal information when you apply for a position through the Paylocity Recruiting platform.

  

1. Information We Collect

When you apply for a position with the City via Paylocity, we may collect the following categories of personal information:

  • Contact Information: Name, address, phone number, email
  • Employment History: Past employers, roles, dates of employment
  • Education and Certifications
  • Resume/Cover Letter Content
  • References
  • Voluntary Demographic Information (e.g., gender, race/ethnicity – if applicable)
  • Eligibility Information: Work authorization, licenses, background details
  • Other Information You Choose to Provide

2. How We Use Your Information

Your personal information will be used for recruitment purposes only, including:

  • Reviewing and evaluating your qualifications
  • Communicating with you regarding your application status
  • Scheduling interviews or assessments
  • Verifying employment eligibility or background (if applicable)
  • Complying with applicable legal or regulatory requirements

3. Information Sharing

The City does not sell your personal information. We may share your information only with:

  • Authorized City personnel involved in the hiring process
  • Third-party service providers (such as background check vendors), only as needed
  • Regulatory or government authorities when required by law

All service providers are contractually obligated to maintain the confidentiality and security of your information.

  

4. Data Retention

Your application and personal data may be retained in accordance with the City’s records retention schedule and applicable state/local laws. This is to comply with audit requirements, reporting obligations, and future hiring consideration (if applicable).

  

5. Security

We take reasonable administrative, technical, and physical security measures to protect your information from unauthorized access, disclosure, or misuse. Paylocity also implements its own robust data protection protocols.

  

6. Your Rights and Choices

You may request to update, correct, or delete your information (subject to legal retention requirements). Please contact [insert contact email or HR phone number] for such requests or questions regarding your data.

7. Policy Updates

This policy may be updated periodically. Any material changes will be communicated through the recruiting portal or City website.

  

8. Contact Information

If you have questions or concerns about this privacy policy or our hiring process, please contact:


Human Resources Department
City of Everman
817-293-0525 ext 304
jnateros@evermantx.net
212 N Race St 

Everman, TX 76140