Latino Community Credit Union is committed to protecting the privacy and confidentiality of personal data collected through our Human Resources Information System (HRIS) and other systems, during the recruitment process. This Privacy Policy outlines how we collect, use, disclose, and protect the personal information of employees, job applicants, and other individuals involved in our HR processes.

This policy applies to the following:

• Job applicants and candidates during the recruitment and hiring process.
• Employees whose data is managed through our HRIS.
• Contractors and temporary workers, where applicable.

Types of Personal Data Collected

The following points detail the types of information collected; this is not exhaustive, as candidates and employees may share other kinds of information not included in this section.

For Recruitment Purposes:

• Name, contact details, address.
• Resume, employment history, education.
• References, certifications, licenses.
• Work eligibility status and background check information (where legally permitted).
• Information from interviews or assessments.

Recordkeeping for Employees:

• Personal identification (e.g., Social Security Number, ID number).
• Contact information and emergency contacts.
• Employment details (e.g., job title, department, start date).
• Compensation and benefits data.
• Attendance, leave, and performance information.
• Bank account details for payroll.
• Government-required reporting data (e.g., EEO, tax forms).

How We Use Personal Data

• To manage recruitment and hiring processes.
• To conduct interviews, background checks, and reference verification.
• To onboard new hires and maintain employment records.
• For payroll, benefits, and tax processing.
• To monitor attendance, leave, and performance.
• To comply with legal and regulatory obligations.
• To respond to employee inquiries or grievances.
• For internal reporting and workforce analytics.

Data Sharing and Disclosure

Access to personal data is strictly limited to individuals within the organization who need it to perform their roles, such as HR staff, hiring managers, or payroll personnel. In some cases, we may share data with trusted third parties who support our HR operations, such as benefits administrators, background check providers, or HR software vendors. Any such third-party access is governed by appropriate confidentiality and data protection agreements. In rare cases, we may be required to share information with government authorities or regulatory bodies by applicable laws.

Data Retention

We retain personal data only as long as necessary for the purposes stated above or as required by applicable law. Candidate data may be retained for a limited period for future hiring consideration unless the candidate requests otherwise.

Policy Updates

We may update this Privacy Policy periodically to reflect changes in legal requirements or organizational practices. When we do, we will communicate these updates clearly through our internal systems or public website.