California Employee Privacy Notice

Last Updated: August 2024 

 

This California Employee Privacy Notice (“Notice”) describes the categories of personal information that Inspire Health Medical Group (“we”, “our” or “us”) collects about you as a California resident in your role as an employee or contractor of Central California Faculty Medica Group, dba, Inspire Health Medical Group, under the California Consumer Privacy Act of 2018, as amended by California Privacy Rights Act of 2020 (“California Privacy Law”).

 

This Notice also describes the purpose for which we collect your personal information:

We collect the following categories of personal information about you in the context of your employment or other similar relationship with us:

  • Direct identifiers: We collect information that directly identifies you, such as your name, address, phone numbers, photograph, government-issued IDs (such as your social security numbers, visa and passport information and work/residence permits.)
  • Protected characteristics: We collect certain of your characteristics that are provided special protection under California law, such as your age, citizenship, gender, medical information, and disability information.
  • Professional or employment-related information: We collect your professional and employment-related information, including your title and compensation history, work schedule and status, work experience and education, benefits and leave information, and information related to any legal issues or disputes that may arise.
  • Financial information: We collect your financial information, such as your bank account and W2 information.
  • Information about your use of the internet, our networks, and our devices: We collect information about your use of your work email account, the internet, and our computers, phones, and other devices to which you have access. We may also collect your information through security cameras if they exist in your workplace.
  • Beneficiary and Dependent Information: We collect information about your beneficiaries and dependents, such as their names, contact information, social security number (if provided) and dates of birth.
     

We collect your personal information via the following ways:

You, for example, in your application forms you fill out for us, assessments you complete, surveys you submit, and any information you provide during the course of your relationship with us. Your spouse or dependent with respect to their own personal information. Internally generated, for example, the Company may generate performance ratings, evaluations, hours worked, and other information about you. Vendors and service providers, for example, law firms, Affiliated companies. Third parties, for example, job references, business partners, professional employer organizations or staffing agencies, insurance companies. Public internet sources, for example, social media, job boards, public profiles, and other public online sources. Public records, for example, court records, and credentialing and licensing organizations. Automated technologies on the Company’s electronic resources, for example, to track logins and activity across Company networks. Surveillance or recording technologies installed by Company, for example, video surveillance in common areas of Company facilities, voicemail technologies, webcams, audio recording technologies, and blue-tooth technologies, any of these with consent to the extent required by law. Government or administrative agencies, for example, law enforcement, public health authorities, California Department of Industrial Relations, Employment Development Department.
 

We use your personal information for the following purposes:

We use the personal information we collect about you to manage our employment or other similar relationship with you. This includes for:

  • Personnel administration, the personal information collected is utilized for personnel administration tasks, which include identity verification, tax and social security management, scheduling, establishing emergency contact information, and processing employee/personnel work-related claims.
  • Benefits processing, we use the collected personal information for benefits processing, which involves assessing eligibility for you, your dependents, and beneficiaries.
  • Payroll, we utilize the collected personal information for managing payroll, including salary/sick pay, and administering leaves of absences.
  • Performance reviews and evaluations, we employ the gathered personal information for conducting performance reviews and evaluations.
  • Monitoring, the use of IT and other equipment and property is monitored for security purposes, to prevent fraud, and to ensure compliance with our policies and procedures.
  • Complying with our legal obligations, we ensure compliance with our legal obligations under federal and state employment 
  • Our own internal business purposes, for our internal business purposes, we analyze data and apply algorithms to identify areas for business improvement, track trends within our workforce, and enhance our service offerings.

 

We disclose your personal information for the following purposes:

The Company does not sell the personal information of any Employees nor disclose their personal information for cross context behavioral advertising.

The Company generally maintains information related to its personnel as confidential; however, from time to time, Company may have a legitimate business need to disclose personnel information business purposes. In that event, Company discloses your personal information and/or sensitive personal information only to the minimum extent necessary to achieve the purpose of the disclosure and only if the disclosure is permitted by California Consumer Privacy Act (“CCPA”) and other applicable laws. 

We provide your personal information to Service providers and contractors: the Company discloses your personal information to service providers and contractors to assist us in meeting our business needs and contractual and legal obligations. The company discloses your personal information to service providers and contractors only subject to written contracts in compliance with the CCPA and any other applicable law. Service providers and contractors include auditors, administrative service providers, law firms, travel agencies, benefits providers, and any other entity providing services to Company. 

Government or administrative agencies: These may include, for example: Internal Revenue Service to pay taxes; Employment Development Department as required for state payroll taxes and to respond to unemployment or state disability insurance claims; OSHA/CalOSHA as required to report work-related death or serious injury or illness; Department of Fair Employment and Housing as required to respond to employment charges; and the California Department of Industrial Relations as required to resolve workers’ compensation claims. 

 

We protect your personal information:

At Inspire Health Medical Group, protecting your personal information is our top priority. We enforce strict confidentiality policies governing the access and use of information by our staff. To safeguard your data, we have implemented physical, administrative, and technical security measures, such as encryption, firewalls, monitoring, and access controls. For example, we provide 24x7x365 monitoring of internal networks for suspicious activity to ensure the continuous protection of your data. We collect only the personal information necessary for our services and retain it only as long as needed for business or legal purposes. All employees undergo regular training on data privacy and security best practices to ensure they understand their responsibilities in protecting your personal information.

While we take reasonable steps to secure our systems, we cannot guarantee absolute security against all potential incidents. In the event of a data breach, we will notify you in compliance with applicable laws.

 

We retain your personal information for the following purposes:

The company keeps your personal information no longer than necessary for the business purposes and in accordance with our record retention schedule. We will store your personal data, in a form that permits us to identify you, for no longer than is necessary for the purpose for which the personal data is processed. We store your personal data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements and rights, or if it is not technically and reasonably feasible to remove it. Otherwise, we will seek to delete your personal data within a reasonable timeframe upon request. 

 

We honor your rights as California residents:

As a California resident, you have certain rights under the California Consumer Privacy Act (“CCPA”) and other applicable privacy laws. We are committed to upholding these rights and ensuring transparency and control over your personal information. Below are your rights as a California resident and how you can exercise them: 

  • Right to Know: You have the right to request information about the categories of personal information we collect about you, the sources from which we collect your personal information, the purposes for which we use your personal information, and the categories of third parties with whom we share your personal information. 
  • Right to Access: You have the right to request access to the specific pieces of personal information that we have collected about you in the past 12 months. 
  • Right to Correct: You have the right to request the correction of personal information that we have collected from you, subject to certain exceptions.
  • Right to Delete: You have the right to request the deletion of your personal information that we have collected from you, subject to certain exceptions. 
  • Right to Opt-Out of Sale: You have the right to opt-out of the sale of your personal information to third parties. We do not sell the personal information of any Employees nor disclose their personal information for cross-context behavioral advertising. 
  • Right to Limit the Use of Sensitive Personal Information: You have the right to direct us to stop processing your sensitive personal information, as defined under the CCPA, when it is used to infer characteristics about you. Unless permitted by applicable law, we do not process any sensitive personal information to infer characteristics about you outside of the uses authorized by CPRA Section 1798.121(a).
  • Right to Non-Discrimination: We will not discriminate against you for exercising any of your CCPA rights, including denying goods or services, charging different prices or rates for goods or services, or providing a different level or quality of goods or services. 
  • To exercise your rights as a California resident, please submit a verifiable request by contacting us using the form on our privacy page Privacy Policy - Inspire Health Medical Group. We will respond to your request in accordance with the CCPA and other applicable privacy laws. 

 
“Authorized agents” may submit opt out requests on a California resident’ behalf. If you have elected to use an authorized agent, the Company will require that you provide the authorized agent with a signed permission to do so or power of attorney and verify your own identity directly with the Company. The Company may deny a request from an authorized agent that does not submit proof that they have been authorized by the individuals to act on their behalf.
 

We may update this Notice at any time to reflect changes to the personal information we collect and how we use it. If you have any questions about this Notice, please contact the Human Resources at HumanResources2@InspireHealth.org or call 559.453.5200 and ask for Human Resources.