Privacy Policy – Candidate Text Messaging (Recruiting Communications)

X-Ray Associates of New Mexico, P.C. is committed to protecting the privacy and personal information of job applicants and candidates who interact with our organization through recruiting and hiring processes, including SMS/text message communications.

1. Information We Collect

As part of our recruiting and hiring process, we may collect the following personal information from candidates:

  • Name
  • Phone number
  • Email address
  • Employment application details (resume, work history, qualifications)
  • Communication preferences

2. Use of Information

Candidate information is used solely for legitimate recruiting and employment purposes, including:

  • Scheduling and coordinating interviews
  • Sending recruitment and hiring updates
  • Communicating application status
  • Conducting assessments or pre-employment requirements

3. Text Messaging (SMS) Communications

The Company may use SMS/text messaging as a communication method during the recruiting process.

  • Candidates may receive text messages regarding interviews, application status, or hiring steps.
  • Message and data rates may apply depending on the candidate’s mobile carrier.
  • Message frequency may vary based on recruiting activity.

4. Consent to Receive Text Messages

By providing a mobile phone number during the application or recruiting process, candidates consent to receive text messages from the Company related to employment opportunities and recruiting communications.

Candidates may opt out of SMS communications at any time by replying “STOP” or by contacting Human Resources directly.

5. Data Sharing

The Company does not sell, rent, or share candidate personal information for marketing purposes.

Candidate information may be shared only with:

  • Authorized HR and recruiting personnel
  • Approved third-party service providers (such as applicant tracking or communication systems like Paylocity)
  • As required by law or legal process

6. Data Security

The Company takes reasonable administrative, technical, and physical safeguards to protect candidate personal information against unauthorized access, disclosure, alteration, or destruction.

7. Data Retention

Candidate information is retained only as long as necessary for recruiting and hiring purposes or as required by applicable law or company record retention policies.

8. Updates to This Policy

The Company reserves the right to update this Privacy Policy as needed to reflect changes in technology, legal requirements, or business practices.

9. Contact Information

If you have questions about this Privacy Policy or your personal information, please contact:

Human Resources Department
X-Ray Associates of New Mexico, P.C.
HRDepartment@xraynm.com