P r i v a c y  P o l i c y  f o r  R e c r u i t m e n t

Effective Date: 5/9/2025
Company Name: Payroll Direct for Dominion Storage, dba Platinum Storage, herein referred to as ‘the Company’

Contact: Elizabeth Garcia, Director of Human Resources


 

1. Purpose

This Privacy Policy outlines how the Company collects, uses, stores, and protects personal data provided by job applicants during the recruitment process.


2. Information We Collect

We may collect the following types of personal data:

  • Contact      details (e.g., name, email address, phone number)
  • Resume/CV      and cover letter contents
  • Employment      history and education details
  • References      and background check information
  • Work      eligibility status
  • Interview      notes and assessments
  • Publicly      available professional profiles (e.g., LinkedIn)

3. How We Use Your Information

Your personal data is used for purposes including:

  • Evaluating      your application
  • Contacting      you during the recruitment process
  • Conducting      interviews and assessments
  • Verifying      your information and qualifications
  • Complying      with legal and regulatory requirements

4. Legal Basis for Processing

We process your personal data based on:

  • Your      consent (where required)
  • Our      legitimate interest in hiring qualified candidates
  • Compliance      with legal obligations
  • Performance      of a contract or pre-contractual obligations

5. Data Sharing and Disclosure

We may share your data with:

  • Internal      HR and hiring teams
  • Third-party      service providers (e.g., background check services, recruitment platforms)
  • Legal      or regulatory authorities, if required by law

6. Data Retention

We retain personal data for up to four (4) years for positions located in California or located remotely and up to one (1) year for positions located outside of California after the recruitment process ends. If you are hired, your data will become part of your employee record.


7. Your Rights

Depending on your jurisdiction, you may have rights to:

  • Access,      correct, or delete your personal data
  • Object      to or restrict certain processing
  • Withdraw      consent at any time (if processing is based on consent)

To exercise these rights, contact Human Resources at elizabeth@platinumstorage.com 


8. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, use, or disclosure.


9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.