Candidate Privacy Policy

ESPEC North America, Inc. is committed to protecting the privacy of individuals who apply for employment with us (referred to as

"candidates"). This Candidate Privacy Policy explains how we collect, use, and share your personal information during the recruitment process.

1. Information We Collect About You

As part of your application, we may collect the following types of personal information:

• Identification and Contact Information: Your name, address, email address, phone number, and other contact details.
• Application Information: Your resume, cover letter, work history, education, skills, qualifications, professional licenses and      certifications.
• References: Contact information for references you provide.
• Interview Information: Notes and assessments made during interviews.
• Background Check Information: (If applicable and with your consent, where required by law) Information obtained through background checks, such as criminal history, employment verification, and education verification.
• Online Presence: Links to your professional profiles available in the public domain (e.g., LinkedIn).
• Equal Employment Opportunity (EEO) Data: (Voluntary) Demographic information such as race, ethnicity, gender, disability, and      veteran status, collected for EEO reporting purposes where legally required. Providing this information is strictly voluntary and will not affect your application.
• Source of Application: How you learned about the job opening.
• Any other information you choose to provide to us during the application process.

2. How We Use Your Information

We use your personal information for the following purposes related to your application:

• To Identify and Evaluate Candidates: To assess your qualifications, skills, and experience for the position you applied for and other potential opportunities within our company.
• To Communicate with You: To contact you regarding your application, schedule interviews, and provide updates on the recruitment process.
• To Conduct Interviews and Assessments: To conduct interviews, tests, and other assessments as part of the selection process.
• To Verify Your Information: To verify the information you provide, including contacting your references and conducting background checks (where applicable and with your consent).
• To Make Hiring Decisions: To make informed decisions about your candidacy.
• To Comply with Legal and Regulatory Obligations: To comply with applicable employment laws, regulations, and reporting      requirements (including EEO reporting).
• To Maintain Records: To maintain records of the recruitment process.
• To Improve Our Recruitment Process: To analyze and improve our hiring practices.
• For Potential Future Opportunities: With your consent, we may retain your information to contact you about future job openings that may be a good fit for your skills and experience.

3. How We Share Your Information

We may share your personal information with the following categories of recipients:

• Internal Recruiters and Hiring Managers: Employees within our company who are involved in the recruitment process.
• Human Resources Personnel: Our HR team responsible for managing the application process.
• External Service Providers: Third-party service providers who assist us with the recruitment process, such as background check      providers, assessment platforms, and recruitment agencies. We have contracts with these providers requiring them to protect your information.
• References: With your explicit consent, we may contact the references you provide.
• Legal Authorities: If required by law, legal process, or government regulation.
• In the Event of a Business Transfer: In the event of a merger, acquisition, or sale of all or a portion of our assets, your      information may be transferred to the acquiring entity.   

4. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Candidate Privacy Policy and as required by applicable law. If your application is unsuccessful, we may retain your information for a limited period to consider you for future opportunities, unless you object to such retention.   
 

5. Your Rights Regarding Your Information

Depending on your location and applicable laws, you may have certain rights regarding your personal information, including:   

• Access: The right to request access to the personal information we hold about you.
• Correction: The right to request that we correct any inaccurate or incomplete personal information.   
• Deletion: The right to request that we delete your personal information (subject to certain exceptions).   
• Restriction of Processing: The right to request that we restrict the processing of your personal information.
• Objection to Processing: The right to object to the processing of your personal information for certain purposes.
• Withdrawal  of Consent: If we rely on your consent to process your personal information, you have the right to withdraw your consent at any time.

To exercise these rights, please contact us using the contact information provided below. We may need to verify your identity before fulfilling your request.   

6. Data Security

We take reasonable measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include access controls and secure storage. However, please be aware that no method of transmission over the internet or electronic storage is completely secure.   

7. Contact Us

If you have any questions or concerns about this Candidate Privacy Policy or our data practices related to your application, please contact us at:   

• Address: 4141 Central Parkway Hudsonville, MI 49426
• Email: HR@espec.com
• Phone: 616-896-6100

By submitting your application, you acknowledge that you have read and understood this Candidate Privacy Policy.