HIDEAWAY PIZZA EMPLOYEE & JOB APPLICANT PRIVACY POLICY


Effective Date: July 2025

Hideaway Pizza respects the privacy of all current team members, former employees, and job applicants. This Employment Privacy Policy explains what personal information we collect, why we collect it, how it is used, and the steps we take to keep it secure. 


Who This Policy Covers | Current and Former Employees and Job Applicants


Information We Collect | We may collect and store the following categories of employment-related personal information: 

  • Personal and Contact Information (name, email, phone, address)
  • Job Application Data (resume, employment and education history, references, and interview notes)
  • Work Eligibility Documentation (social security number, government-issued id, and I-9 verification)
  • Employment Records (job title, performance reviews, training history, promotions, coaching, and termination details)
  • Payroll and Tax Information (bank account details, tax forms, direct deposit setup, and comp history)
  • Health-related info (if required by benefits)
  • Technology and System Use (company email, clock-in systems, and usage data of platforms)

Why We Collect This Information | We collect and process employee and applicant information for legitimate business needs. Where required by law or necessary for employment purposes, certain personal information must be provided (e.g., tax identification or work eligibility). Other information may be provided voluntarily, and we will indicate when that is the case.

  • Recruiting, interviewing, and hiring team members
  • Managing payroll, taxes, benefits, and timekeeping
  • Tracking training and performance
  • Ensuring a safe, compliant, and respectful workplace
  • Meeting legal, tax, and regulatory obligations

Third-Party Vendors | We partner with trusted third-party vendors to provide essential HR, payroll, and benefits services. These may include: 

  • HR software and applicant tracking systems
  • Payroll processors
  • Benefits administrators (health, dental, vision providers)
  • Background screening providers
  • Learning management systems
  • Scheduling platforms

These vendors may be given access to limited personal information, but only as needed to perform their specific services. Each third-party provider is contractually required to:

  • Keep all data confidential
  • Comply with applicable data protection laws
  • Use the information solely for the purpose of supporting Hideaway Pizza’s operations

Please note that these third-party companies maintain their own privacy policies. While their data practices are independent, they are expected to meet or exceed the security and privacy standards we uphold. Your information is protected under both Hideaway Pizza’s privacy policy and the policies of our third-party service providers.


Information Sharing | We may share your data with third-party vendors as well as: 

· Government agencies (if required by law)

· Legal or regulatory bodies, in response to subpoenas, audits or compliance reviews

All partners are required to keep your data secure and confidential. We do not sell or disclose employee data for marketing purposes. 


Data Retention | We retain employment and application data only as long as necessary to fulfill the purposes outlined in this policy, including legal, tax, and regulatory obligations. When data is no longer needed, it is securely deleted or anonymized.


Your Rights | You have the right, where permitted by applicable law, to:

  • Access your personal employment      data
  • Request      corrections to inaccurate information or request deletion 
  • Report      concerns without fear of retaliation

Security Measures | We maintain reasonable physical, digital, and administrative safeguards to protect personal data. Access to sensitive data is restricted to authorized personnel, and we use secure systems to manage employment information. 


Policy Updates | We may update this policy to reflect changes in our business practices or legal requirements. Notice of updates will be provided on the employee portal or on this page. 


Contact HR | For questions or to exercise your rights, contact: hr@hideawaypizza.com