Coversafe Privacy Policy:  Candidates     {Revised May 2026}

Candidate Privacy Notice

Effective Date: May 26, 2026
Company Name: CoverSafe Inc.

Purpose of This Notice

This Candidate Privacy Notice explains how CoverSafe collects, uses, stores, and protects personal information from job applicants and candidates during the hiring and recruitment process.

By applying for employment with CoverSafe, you acknowledge that you have read and understand this notice.

Information We Collect

During the recruitment and hiring process, we may collect the following types of information:

• Contact information (name, address, phone number, email address)
• Resume/CV information
• Employment history and qualifications
• Education and certifications
• References and recommendation information
• Interview notes and evaluation materials
• Compensation expectations
• Background check information, where permitted by law
• Driver’s license and motor vehicle records, if relevant to the position
• Work authorization or immigration status documentation
• Any additional information voluntarily provided by the candidate

We may also collect information from third parties such as recruiters, references, background screening providers, or publicly available professional sources.

How We Use Candidate Information

We use candidate information for legitimate business and employment-related purposes, including:

• Evaluating qualifications for employment
• Communicating regarding applications and interviews
• Conducting reference and background checks where permitted by law
• Verifying employment eligibility
• Complying with legal and regulatory obligations
• Maintaining hiring and employment records
• Improving our recruitment and hiring processes
• Defending against legal claims or investigations

Sharing of Information

Candidate information may be shared only with individuals or organizations that have a legitimate business need to know, including:

• Internal hiring managers and interview teams
• Human resources personnel
• Background check or screening providers
• Legal, regulatory, or government authorities when required by law
• Service providers assisting with recruiting or applicant tracking systems

We do not sell candidate personal information.

Data Retention

Candidate information will be retained for as long as necessary to fulfill the purposes described in this notice, comply with legal obligations, resolve disputes, and enforce company agreements or policies.

If a candidate is hired, certain information may become part of the employee personnel file.

Data Security

CoverSafe takes reasonable administrative, technical, and physical measures to protect candidate information from unauthorized access, disclosure, alteration, or destruction.

However, no method of electronic transmission or storage is completely secure.

Candidate Rights

Depending on applicable state or local laws, candidates may have rights regarding their personal information, including the right to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion of personal information where legally permitted
• Withdraw consent where processing is based on consent

Requests may be submitted to:
Kristina Bailey, Talent Acquisition & Development Manager

Equal Employment Opportunity

CoverSafe is an equal opportunity employer. Candidate information will not be used unlawfully in making employment decisions based on protected characteristics under applicable law.

Changes to This Notice

CoverSafe may update this Candidate Privacy Notice from time to time. Any updates will be posted or otherwise communicated as appropriate.

Contact Information

If you have questions regarding this notice or how candidate information is handled, please contact:

CoverSafe Inc.
194 East Main Street  Thomaston, CT 06787
(860) 283-6699
kristinabailey@coversafe.com