All Chicago Recruiting Privacy Policy

Effective Date: 7/2/2025
 

1. Introduction

All Chicago Making Homelessness History ("we", "us", or "our") is committed to protecting the privacy and security of your personal information. This Recruiting Privacy Policy explains how we collect, use, disclose, and safeguard your information during the recruitment process. All information provided to us becomes the property of All Chicago Making Homelessness History. Applicants and employees do not have any right to privacy or right to prohibit disclosure of information. However, we recognize that certain data is important to safeguard and restrict access to only those with a legitimate need to know such data. Thus, we have created this policy as a general guideline. This policy does not create any rights in any third party (anyone other than All Chicago Making Homelessness History) and does not create any third party beneficiaries or heighten a standard of care.

2. Information We Collect

We may collect the following categories of personal data:

  • Contact Information: Name, email address, phone number, mailing address.
  • Professional Information: Resume/CV, cover letter, employment history, education, skills, certifications.
  • Assessment Data: Interview notes, test results, references.
  • Demographic Data: (Optional and where permitted by law) such as gender, ethnicity, or veteran status.
  • Technical Data: IP address, browser type, and usage data from our recruitment platforms.

3. How We Use Your Information

We use your personal data to:

  • Assess your qualifications for employment.
  • Communicate with you about your application.
  • Conduct interviews and assessments.
  • Verify your information and conduct background checks (where applicable).
  • Comply with legal and regulatory obligations.

4. Legal Basis for Processing

We process your personal data based on:

  • Your consent.
  • Our legitimate interests in hiring qualified candidates.
  • Compliance with legal obligations.

5. Data Sharing and Disclosure

We may share your data with:

  • Internal HR and hiring teams.
  • Third-party service providers (e.g., background check services, recruitment platforms).
  • Legal or regulatory authorities when required.

We do not sell your personal data. 

 6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. If you are not hired, we may retain your data for future job opportunities, unless you request otherwise. 

7. Your Rights

Depending on your location, you may have rights to:

  • Access, correct, or delete your personal data.
  • Object to or restrict processing.
  • Withdraw consent at any time.
  • Lodge a complaint with a data protection authority

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. 

9. International Data Transfers

If your data is transferred outside your country, we ensure appropriate safeguards are in place, such as standard contractual clauses or adequacy decisions. 

10. Contact Us

If you have any questions or concerns about this policy or your personal data, please contact us at:

All Chicago Making Homelessness History
651 W. Washington BLVD, STE 504, Chicago IL 60661

Email: allchicagohr@allchicago.org 

Phone: 312-379-0301