This Privacy Practice Notice describes how Our Lady’s Inn (“we,” “us,” or “our”) processes information in connection with our recruiting activities.

1. Information We Collect

When you apply for a job with Our Lady’s Inn, we collect certain information from and about you to evaluate and process that application. This information may include: 

• Contact information, such as name, telephone number, fax number, physical address, and email address
• Previous work experience, compensation, education, degrees, fluency in languages, and other skills and employment-related information
• Professional and other work-related licenses, permits, and  certifications
• Awards and professional memberships
• Information regarding your use of our website 
• Work authorization status
• Information relating to employment references
• Information from social media sites if you choose to link your application to a social media
• Any other information you elect to provide to us (e.g., employment preferences, willingness to relocate, and desired salary)

Sensitive Personal Information

Depending on the stage of an application, in addition to the information you provide to us, we may obtain information about you from other third parties, such as platforms used to collect application information, recruiters, references, former employers, and law enforcement agencies. 

2. How We Use Information

The information that you submit during a job application process may be used for personnel recruitment, management, and planning purposes including the following: 

• Analyze your qualifications for the job you applied for or future jobs that may match those qualifications.
• Communicate with you regarding your job application, your inquiries  and requests, other job openings, or important notices.
• Conduct education verification, criminal history, background, and employment checks, if we offer you a position.
• Support our efforts to maintain a diverse workforce. 
• Comply with or monitor our compliance with any applicable law or regulation. 

We may use and share information in an aggregated or de-identified manner at our discretion, including for research, analysis, and improvement of our services. 

3. Accuracy of Information You Provide

You are responsible for the information you provide to Our Lady’s Inn, ensuring that it is honest, truthful, accurate, and not misleading in any way. 

4. Cookies and Other Tracking Technologies

We may use various cookies, technologies, and other automated means to collect certain information about your use of our website and other technologies. 

5. Retention & Disposal

We retain information as long as necessary to fulfill the purposes for which we collected it or as required by law. When we dispose of information, we use secure means, requiring either physically or electronically erasing information in a non-recoverable manner.

6. Security

We implement the appropriate organizational, technical, and physical security measures and controls to protect the confidentiality and integrity of the personal information entrusted to us. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us at hr@ourladysinn.org.