Purpose

E&M Technologies, Inc. (E&M) is committed to protecting the privacy and security of personal information collected during the recruitment and hiring process. As a government contractor, we must meet stringent compliance, security, and regulatory standards, and this Recruitment Privacy Policy outlines how we handle candidate information in accordance with those obligations.

 

Information We Collect

As part of our recruiting and vetting process, we may collect the following categories of information

  • Personal Identifiers: Full name, date of birth, Social Security Number (where required), contact details (email, phone, address).
  • Employment and Education History: Resume/CV, prior work experience, education records, certifications, and professional references.
  • Eligibility and Security Information: Citizenship status, security clearance level (if applicable), military service, and other information relevant to determining eligibility for government work.
  • Voluntary Demographic Data: Race, gender, veteran status, and disability status for Equal Employment Opportunity (EEO) and affirmative action reporting, collected where legally permitted.
  • Background Check and Screening Data: Criminal history, drug screening results, credit history (if position requires), and public records, as authorized by the candidate.
  • Technical Data: IP address, browser/device data, and usage information when you apply through our online systems.

 

Why We Collect Your Information

We collect and use candidate data for the following lawful and contractually required purposes:

  • To assess suitability for employment and/or federal contact work.
  • To evaluate qualifications, credentials, and security clearance eligibility.
  • To comply with federal contracting requirements, including background investigations, E-Verify, and FAR/DFARS regulations.
  • To prepare for potential onboarding and security clearance submissions (e.g., SF-86, e-QIP).
  • To meet obligations under federal equal opportunity and affirmative action laws (e.g. OFCCP compliance).
  • To respond to audits, inquiries, or investigations from contracting agencies.

 

How We Share Your Information

We may disclose your personal information to:

  • Internal Teams: HR, recruiters, security personnel, and hiring managers involved in the evaluation process.
  • Government Agencies: U.S. government entities (e.g., DoD, DHS, DoS, etc.) as necessary for security clearance, background checks, and contract compliance.
  • Third-Party Vendors: Background check providers, applicant tracking platforms, and government-mandated employment verification services (e.g., E-Verify).
  • Auditors or Investigators: In response to lawful audits or investigations related to our government contracts or security procedures.

We do not sell or lease your personal data to third parties.

 

Data Security

We employ physical, administrative, and technical safeguards designed to meet the standards required under federal cybersecurity and privacy frameworks (e.g., NIST SP 800-171, CMMC, FISMA). Access to personal data is restricted to those with a business need and security clearance where appropriate.

 

Data Retention

We retain recruitment-related data in accordance with applicable federal laws and regulations, such as:

  • EEO, and OFCCP recordkeeping (minimum of 2 years).
  • Background investigation records (per agency and contract requirements).
  • Personnel security data (retained securely until contract termination or individual debriefing).

You may request to have your candidate profile deleted unless prohibited by federal law or ongoing contract requirements.

 

Your Rights and Choices

You may have rights under applicable federal or state privacy laws, including:

  • Requesting access to the personal data we have collected about you.
  • Correcting inaccurate information.
  • Withdrawing consent (where applicable) or limiting the use of sensitive information not required by law or contract.

To exercise these rights, contact us at recruiting@eandmtech.com.

 

International Applicants

If you are applying from outside the United States, be aware that your information may be transferred to and processed in the U.S. for purposes related to employment with a federal contractor. We will ensure appropriate protections are in place in line with legal requirements.

 

Changes to This Policy

We may periodically update this Recruitment Privacy Policy to reflect changes in applicable law, government contracting obligations, or our internal practices. Updates will be posted on our careers page with a revised effective date.

 

Contact Us

If you have questions about this Recruitment Privacy Policy or how we handle your personal information, please contact:

 

Privacy & Security Compliance Officer

E&M Technologies, Inc.

1800 Alexander Bell Drive, Suite 500

Reston, VA 20191

571-313-1030