Toyota of Hemet – Candidate Privacy Policy (2025)

Effective Date: May 1, 2025

Toyota of Hemet (“we,” “our,” or “us”) is committed to protecting the personal information of job applicants. This policy explains how we collect, use, and safeguard your information during the recruitment and hiring process, in compliance with California (including CCPA/CPRA) and federal privacy laws such as FCRA and EEOC regulations.

1. Scope

This policy applies to individuals applying for any position with Toyota of Hemet, whether online, in person, via recruiter, or through referrals.

2. Categories of Personal Information Collected

We may collect the following:

Identifiers

• Name, address, phone, email
   
• Social Security number or other government ID (if legally required)
   

Employment Information

• Job history, education, certifications, resume, references
   

Sensitive Personal Information

• Racial/ethnic origin (voluntary), veteran status, disability status
   
• Criminal background (only post-offer and as permitted by law)
   

Electronic Activity

• Interactions with our career site or online application systems
   

Audio/Visual

• Video recordings (e.g., virtual interviews)
   

3. Purposes for Collection

Your information may be used to:

• Evaluate qualifications and eligibility
   
• Contact you during the hiring process
   
• Verify your identity and legal right to work
   
• Conduct background/reference checks (with authorization)
   
• Comply with legal and regulatory requirements
   
• Improve our recruitment process
   

4. Information Sources

We collect information:

• Directly from you (application, resume)
   
• From job boards, recruiters, and referrals
   
• From background check providers (with consent)
   
• From references or previous employers
   

5. Information Sharing

We may disclose your information to:

• HR team, hiring managers
   
• Background check vendors (with your consent)
   
• Legal authorities, if required
   
• Service providers supporting the hiring process
   

We do not sell or share your information for cross-context advertising purposes.

6. Your Rights Under California Law

California residents have the right to:

• Know what personal data is collected and used
   
• Access the information we hold about you
   
• Correct inaccurate information
   
• Delete your data (subject to legal exceptions)
   
• Limit the use of sensitive personal information
   

To exercise your rights, contact us using the information in Section 11.

7. Retention Period

If not hired, we retain your data for up to 3 years for recordkeeping and future hiring consideration. If hired, your information will become part of your employee record.

8. Data Security

We use administrative, technical, and physical safeguards to protect your data from unauthorized access or disclosure.

9. Children’s Privacy

We do not knowingly collect information from individuals under 18 years of age unless specifically required by law and role.

10. Policy Updates

We may update this Privacy Policy periodically. Updates will be posted here with a revised "Effective Date."

11. Contact Us

For questions or to exercise your privacy rights, please contact:

Toyota of Hemet – Human Resources
hr@toyotahemet.com