Applicant Privacy Policy

This Applicant Privacy Policy describes how Phoenix Manufacturing, Inc. ("we," "us," or "our") collects, uses, and protects the personal information of job applicants. This policy applies to all information submitted through our online application system, which is powered by Paylocity ("ATS Provider").

By submitting your application, you acknowledge that you have read and understood this policy.

1. Information We Collect

In order to evaluate and process your job application, we may collect the following types of personal information from you. This information is primarily collected when you submit your application, but may also be gathered from other sources as described below.

• Contact Information: Your name, email address, phone number, and physical address.
• Employment & Education Information: Your resume or CV, previous work experience, employment history, compensation, education history, degrees, certifications, and skills.
• Application Information: The position you are applying for, your preferred start date, willingness to relocate, and desired salary.
• Voluntary Self-Identification Data: Information you choose to provide related to race, ethnicity, gender, veteran status, and disability status. This information is used for diversity and inclusion monitoring and compliance with legal requirements, and it does not impact hiring decisions.
• Sensitive Personal Information: Certain jurisdictions may define some of the above information as sensitive. We will only collect and process this information in accordance with applicable laws.
• Reference Information: We may collect information from references you provide, or from former employers, with your consent.
• Background Check Information: If we extend a conditional offer of employment, we may conduct a background check, which could include criminal history and employment verification. This will be done in accordance with applicable law and with your explicit consent.

Information from Third Parties

We may also obtain information about you from third-party sources, including:

• Recruiters and recruiting platforms.
• Former employers and references.
• Publicly available professional profiles on sites like LinkedIn.
• Our ATS provider, which stores and processes your application information on our behalf.

2. How We Use Your Information

We use the information you provide for the following purposes:

• To assess your qualifications for the position you applied for and to determine your suitability for other potential job openings.
• To communicate with you about your application, schedule interviews, and provide important updates.
• To perform internal analysis, such as analyzing our applicant pool and improving our recruitment process.
• To comply with legal and regulatory obligations, including diversity reporting and monitoring our compliance with anti-discrimination laws.
• To conduct background checks, with your consent, if a conditional offer of employment is made.

3. How We Share Your Information

We do not sell your personal information. We may share your information with the following parties:

• Service Providers: We share your information with our ATS provider to facilitate the application process. We also may share information with other vendors who provide services such as background checks, drug screenings, or other recruitment-related functions. These vendors are contractually obligated to protect your information and use it only for the purposes we define.
• Legal Compliance: We may disclose your information if required by law or in response to a valid legal process, such as a subpoena, search warrant, or court order.

4. Data Retention and Security

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, or as required by law. For applicants who are not hired, we typically retain your information for a reasonable period to consider you for other opportunities, unless you request otherwise.

We implement appropriate technical, organizational, and physical security measures to protect your personal information from unauthorized access, use, or disclosure. However, no data transmission or storage system can be guaranteed to be 100% secure.

5. Your Rights and Choices

Depending on your jurisdiction, you may have rights regarding your personal information, such as the right to access, correct, or delete your data. To exercise any of these rights, or to request more information about our data practices, please use the contact information below.

6. Changes to this Policy

We may update this privacy policy from time to time to reflect changes in our practices or applicable laws. 

7. Contact Information

If you have any questions or concerns about this privacy policy or our handling of your personal information, please contact us at:

jobs@phx-mfg.com