Recruiting Privacy Policy

Interstate Window & Door Co. ("we", "us", or "our") is committed to protecting the privacy and security of your personal data. This Recruiting Privacy Policy explains how we collect, use, store, and share your personal information during the recruitment process.

 

1. Scope

This policy applies to all individuals who apply for a role at Interstate Window & Door Co. or who are otherwise considered for a position, whether as an employee, contractor, or intern.

2. What Information We Collect

We may collect and process the following types of personal data:

· Contact details (name, email, phone number, address)

· Resume/CV, cover letter, work history, education, and qualifications

· References and letters of recommendation

· Interview notes and assessments

· Right to work documentation (passport, visa, etc.)

· Background check results (where permitted by law)

· Information from publicly available sources (e.g., LinkedIn)

· Any additional information you choose to provide

3. How We Collect Information

We collect your information directly from:

· You, via job applications, forms, interviews, or communications

· Recruitment agencies, job boards, and career platforms

· Referees and background check providers

· Public sources like professional networking sites, social media sites, government agencies reporting matters of public record such as the Unified Judicial System of Pennsylvania Web Portal and documents, images and other data obtained through ‘Google Searches’ and the like on the World-Wide-Web.

4. Why We Collect Your Data

We use your personal data for the following purposes:

· Assessing your suitability for a role

· Managing the recruitment process

· Communicating with you about your application

· Carrying out background and reference checks (where applicable)

· Complying with legal and regulatory obligations

 5. Legal Basis for Processing

Our legal bases for processing your data may include:

· Your consent (where required)

· Taking steps prior to entering into a contract

· Our legitimate interests (e.g., hiring qualified personnel)

· Compliance with legal obligations

6. Data Sharing

We may share your data with:

· Internal HR and hiring teams

· Background check providers

· Third-party recruitment platforms or agencies

· Legal or regulatory authorities when required

We do not sell or rent your personal data.

7. Data Retention

We retain your personal data for as long as necessary to complete the recruitment process or for a longer period if required by law or with your consent for future opportunities. You may request deletion of your data at any time (subject to legal exceptions).

8. Data Security

We implement appropriate technical and organizational measures to safeguard your personal data against unauthorized access, loss, or disclosure.

9. Your Rights

Depending on your location, you may have rights under applicable data protection laws, including:

· The right to access your data

· The right to rectify inaccuracies

· The right to erasure ("right to be forgotten")

· The right to restrict or object to processing

· The right to data portability

· The right to lodge a complaint with a supervisory authority

10. Contact Us

If you have questions about this policy or want to exercise your rights, please contact:

Interstate Window & Door Co.
       jobs@interstatebldg.com

       3000 North Township Boulevard  Pittston, PA 18640

       1-800-338-9997 

                                                                        Recruiting Privacy Policy - Effective Date: May 15, 2025