The Martino Group (TMG) — Recruiting Privacy Policy
Effective Date: June 26, 2025
Who We Are
The Martino Group is a real estate investment and property management company
headquartered in Texas. This Recruiting Privacy Policy explains how we collect, use, and
protect personal information during the recruitment and hiring process.
Information We Collect
When you apply for a position with TMG, we may collect the following types of information:
Identification: Full name, email address, phone number, home address.
Employment Data: Resume/CV, education, work history, certifications, references.
Background & Screening: Criminal records, credit checks (where applicable), and
right-to-work documentation.
Interview & Assessment Data: Interview notes, skills tests, video interviews.
Technical Info: IP address, browser info, usage logs if applying through our career portal.
Why We Collect Your Data
We use your personal information to:
Process and evaluate your application.
Communicate with you about job opportunities.
Schedule interviews and assessments.
Comply with employment laws and regulations.
Maintain records for internal reporting and compliance.
Consider you for future opportunities, if applicable.
Legal Basis for Processing
We process your information under the following legal bases:
Consent: When you voluntarily submit your application.
Legitimate Interest: Hiring qualified individuals for roles within TMG.
Legal Obligation: Complying with background screening and employment laws.
Contractual Necessity: Taking steps prior to entering an employment contract.
Sharing Your Information
We may share your information with:
Authorized TMG staff involved in hiring.
Third-party service providers (e.g., background check firms, recruitment platforms).
Legal authorities or regulators when required by law.
We do not sell your data or share it with unrelated third parties for marketing purposes.
How Long We Keep Your Data
If hired, your recruiting data becomes part of your employee file.
If not hired, we retain your data for up to 12 months to consider you for future roles,
unless you request deletion sooner.
Your Rights
You may request the following:
Access to your personal data.
Correction of inaccurate or outdated information.
Deletion of your data, subject to legal exceptions.
Withdrawal of consent where processing is based on consent.
To submit a request, email: kbyrne@orisonholdings.com
Data Security
We take reasonable measures to protect your data from unauthorized access, disclosure, or
misuse. This includes:
Role-based access restrictions
Encrypted digital storage
Staff confidentiality training
Changes to This Policy
TMG may update this policy as needed. Any changes will be posted with a revised effective
date. Significant updates will be communicated directly to affected applicants.
Contact Us
For questions or concerns about this policy or your data, contact:
The Martino Group, Human Resources:
Kim Byrne
Email: kbyrne@orisonholdings.com