Girl Scouts of Greater Atlanta

Applicant Privacy Notice

Effective Date: August 2026

Girl Scouts of Greater Atlanta ("GSGATL," "we," "our," or "us") is committed to protecting the privacy and security of personal information provided by employment applicants. This Applicant Privacy Notice explains how we collect, use, disclose, retain, and safeguard your personal information when you apply for employment with us through our careers website or our Applicant Tracking System ("ATS"), powered by Paylocity.

By submitting an employment application, you acknowledge that you have read and understand this Applicant Privacy Notice.

Information We Collect

Depending on the position and stage of the hiring process, we may collect the following information:

Personal Information

• Name
• Home address
• Email address
• Telephone number
• Work authorization status
• Professional licenses or certifications
• Employment eligibility information

Professional Information

• Resume or Curriculum Vitae (CV)
• Cover letter
• Employment history
• Educational background
• Skills and qualifications
• References
• Professional memberships
• Salary expectations (where permitted by law)

Application Information

Information you provide during the recruiting process, including:

• Employment applications
• Interview notes
• Assessment results
• Communications with our recruiting team
• Voluntary disclosures made during the hiring process

Equal Employment Opportunity Information

Applicants may voluntarily provide demographic information for Equal Employment Opportunity (EEO) reporting purposes, including:

• Race
• Ethnicity
• Gender
• Veteran status
• Disability status

Providing this information is completely voluntary and kept separate from hiring decisions.

Background Screening

If applicable to the position, we may collect information necessary to conduct:

• Criminal background checks
• Motor vehicle record checks
• Employment verification
• Education verification
• Professional license verification

These screenings are conducted only as permitted by applicable law and, where required, with your authorization.

How We Use Your Information

We use applicant information to:

• Evaluate qualifications for employment.
• Communicate with applicants throughout the hiring process.
• Schedule interviews.
• Verify employment history and qualifications.
• Conduct legally authorized background screenings.
• Determine eligibility for employment.
• Comply with federal, state, and local employment laws.
• Improve our recruiting process.
• Maintain recruiting records.

Applicant Tracking System (Paylocity)

Girl Scouts of Greater Atlanta utilizes Paylocity as its Applicant Tracking System (ATS) and Human Resources Information System (HRIS).

Information submitted through our careers site is securely transmitted to and stored within Paylocity on behalf of Girl Scouts of Greater Atlanta.

Access to applicant information is limited to authorized individuals with a legitimate business need, including:

• Human Resources staff
• Hiring managers
• Interview panel members
• Organizational leadership, when appropriate
• Authorized third-party service providers assisting with the hiring process

Paylocity processes applicant information as a service provider to Girl Scouts of Greater Atlanta and maintains administrative, technical, and physical safeguards designed to protect your information.

Sharing Your Information

Girl Scouts of Greater Atlanta does not sell applicant information.

We may share applicant information with:

• Paylocity
• Background screening vendors
• Employment verification providers
• Professional advisors (when necessary)
• Government agencies when required by law
• Courts or law enforcement when legally required

We require our service providers to safeguard personal information appropriately.

Data Retention

Applicant information is retained in accordance with Girl Scouts of Greater Atlanta's records retention practices and applicable federal, state, and local laws.

If you are hired, your application materials may be included in your personnel record.

If you are not selected for employment, we may retain your application and recruiting records to:

• Comply with legal obligations;
• Respond to employment-related inquiries or claims;
• Consider you for future employment opportunities; or
• Maintain recruiting records as permitted by law.

Protecting Your Information

Girl Scouts of Greater Atlanta maintains reasonable administrative, technical, and physical safeguards designed to protect applicant information from unauthorized access, disclosure, alteration, misuse, or destruction.

Although no method of electronic storage or transmission is completely secure, we take appropriate measures to protect the information entrusted to us.

Your Privacy Rights

Depending upon your state of residence and applicable law, you may have the right to:

• Request access to certain personal information.
• Request correction of inaccurate information.
• Request deletion of certain information where legally permitted.
• Request information regarding how your personal information is processed.

Certain information may be retained when required by law or for legitimate business purposes.

Third-Party Links

Our careers site may contain links to third-party websites.

Girl Scouts of Greater Atlanta is not responsible for the privacy practices or content of websites that we do not own or control.

Changes to this Notice

We may update this Applicant Privacy Notice from time to time.

Any changes will become effective when the revised notice is posted on our careers website.

Contact Us

Questions regarding this Applicant Privacy Notice may be directed to:

Human Resources
Girl Scouts of Greater Atlanta
5601 North Allen Road SE
Mableton, GA 30126