Privacy Policy for Job Applicants

Effective Date: 05/30/2025

This Privacy Policy explains how the City of Coffeyville ("Company," "we," "our," or "us") collects, uses, and protects the personal information of individuals who apply for employment with us ("you" or "applicant"). We are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner.

 

1. Information We Collect

When you apply for a job with us, we may collect the following information:

• Identification information: Full name, date of birth, address, phone number, email address.
• Employment and education history: Resumes, cover letters, work history, references, transcripts, certifications, and other      credentials.
• Government-issued identifiers: Social Security number, driver’s license number, or other IDs if required during the hiring process.
• Work authorization status: Information confirming eligibility to work.
• Background information: Criminal records (if applicable and permitted by law), credit checks, or other pre-employment      screenings.
• Demographic information: Information you may choose to provide voluntarily (e.g., gender, race/ethnicity) for Equal      Employment Opportunity (EEO) reporting purposes.
• Interview records: Notes, recordings (if applicable), and assessments from interviews or skill evaluations.
• Technical information: When you apply online, we may collect IP addresses, browser types, and other usage data.

2. How We Use Your Information

We collect and use your personal information to:

• Evaluate your qualifications for employment.
• Communicate with you during the hiring process.
• Conduct background checks and verify employment eligibility.
• Maintain records for compliance with legal, regulatory, and corporate governance requirements.
• Improve our recruitment and hiring processes.
• Protect our legal rights and ensure the security of our operations.

3. Information Sharing

We may share your personal information with:

• Service providers assisting us with background checks, recruitment services, and data storage.
• Government authorities or law enforcement as required to comply with legal obligations.
• Internal personnel involved in the hiring process.

We do not sell or rent your personal information to third parties.

4. Data Retention

We will retain your information for as long as necessary to:

• Fulfill the purposes outlined in this Privacy Policy.
• Comply with legal obligations (such as EEO reporting requirements).
• Protect ourselves from legal claims.

If you are hired, your information will become part of your employee record and will be retained according to our employee data retention policies.

5. Security of Your Information

We implement appropriate administrative, technical, and organizational security measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction.  However, no data transmission or storage system can be guaranteed to be 100% secure.

6. Your Rights

Depending on your location, you may have rights to:

• Access the personal information we hold about you.
• Request correction or deletion of your personal information.
• Object to or restrict our processing of your personal information.
• Withdraw any consent you have given us.

To exercise your rights, please contact Human Resources at 620-252-6121.

7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version and revise the "Effective Date" at the top. Please review this policy periodically for any changes.

8. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your information, please contact:

City of Coffeyville

P. O. Box 1629

Coffeyville, KS  67337

hr@coffeyville.com