Privacy Policy

The credit union's philosophy is to safeguard personal employee information in its possession to ensure

the confidentiality of the information. Additionally, Connections Credit Union will only collect personal

information that is required to pursue its business operations including but not limited to background

screening for pre-employment that requires credit bureau inquiries, public records and any other

operations that comply with government reporting and disclosure requirements.

Personal employee information is considered confidential and as such will be shared only as required

and with those who have a need to have access to such information. Personal information collected by

Connections Credit Union includes, but is not limited to, employee names, addresses, telephone

numbers, e-mail addresses, emergency contact information, equal employment opportunity (EEO)

demographic data, medical information, social security numbers, date of birth, employment eligibility

data, benefits plan enrollment information, which may include dependent personal information, and

school/college or certification credentials. Participants in company benefit plans should be aware that

personal information will be shared with plan providers as required for their claims handling or record

keeping needs.

All records will be maintained in digitally with access limited to those who have a need for such access.

Personal employee information maintained electronically will be safeguarded under company

proprietary electronic transmission and intranet policies and security systems, with access granted only

to those with a legitimate need. Certain records, such as I-9 forms and medical records, will be

maintained electronically separate from general personnel records.

Credit union-assigned information, which may include organizational charts, department titles and staff

charts, job titles, department budgets, company coding and recording systems, telephone directories, email

lists, company facility or location information and addresses, is considered by the credit union to be

proprietary company information to be used for internal purposes only. The credit union maintains the

right to communicate and distribute such company information as it deems necessary to conduct

business operations.

If an employee becomes aware of a material breach in maintaining the confidentiality of employee

personal information, the employee should report the incident to a representative of the Human

Resources department. The Human Resources department has the responsibility to investigate the

incident and take corrective action. Please be aware that a standard of reasonableness will apply in

these circumstances. Examples of the release of employee information that will not be considered a

breach include the following:

• Release of partial employee birth dates, i.e., day and month is not considered confidential

and may be shared with management who elect to recognize employees on such dates.

• Personal telephone numbers or e-mail addresses may be distributed to department heads

to facilitate company work schedules or business operations.

• Employee identifier information used in salary or budget planning, review processes and for

timekeeping purposes will be shared with management.

• Employee’s credit union anniversary or service recognition information will be distributed to

appropriate management periodically.