FSS Applicant Privacy Statement
Effective Date: June 1, 2026
Last Updated: June 1, 2026
Federated Service Solutions (“FSS,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who apply for employment with us. This Applicant Privacy Statement describes how we collect, use, and protect personal information submitted through our careers site and application processes.
Information We Collect
We collect personal information that you voluntarily provide in connection with your application, including:
+ Name, email address, and phone number
+ Mailing address and work authorization status
+ Resume/CV and application materials
+ Employment history, education, skills, certifications, and licenses
+ Professional references
+ Compensation expectations and relocation preferences
+ Any other information you choose to provide
If you do not provide sufficient information, we may be unable to evaluate your application.
Important: Please avoid including sensitive personal information (e.g., race, religion, medical information, genetic data, or political affiliations) unless required by law or specifically requested.
How We Use Your Information
We process your information for legitimate business and legal purposes, including:
+ Evaluating your qualifications and candidacy
+ Communicating with you during the recruitment process
+ Conducting reference and background checks (where permitted)
+ Maintaining candidate records and talent pipelines
+ Complying with legal and regulatory requirements (including EEO/OFCCP reporting)
+ Supporting workforce planning and hiring decisions
If you are hired, your application information may become part of your employee record.
Legal Basis for Processing
We process personal information based on:
+ Your consent when submitting information
+ Steps taken at your request prior to employment
+ Legitimate business interests (e.g., recruiting and workforce planning)
+ Compliance with legal obligations
Sharing of Information
We may share your information with:
+ FSS personnel involved in recruiting, HR, IT, and hiring decisions
+ Third-party service providers (e.g., Paylocity, background check vendors, recruiting tools)
+ Government or regulatory authorities when required by law
Information is shared only on a need-to-know basis.
We may also transfer information in connection with a business transaction (e.g., merger or acquisition).
Data Retention
We retain applicant data:
+ For the duration of the hiring process
+ For a defined period afterward to meet legal obligations (e.g., EEO/OFCCP recordkeeping)
+ As needed to support future hiring opportunities
We may delete inactive candidate data in accordance with our retention policy and applicable laws.
Cookies and Automated Data Collection
When you visit our careers site, we may collect limited technical information such as:
+ IP address and device type
+ Browser and operating system
+ Pages visited and referral sources
We use cookies and similar technologies to:
+ Improve site functionality
+ Understand user behavior and traffic patterns
+ Enhance the candidate experience
You may manage cookie preferences through your browser settings.
Your Rights and Choices
Where permitted by applicable law, you may request:
+ Access to your personal information
+ Correction of inaccurate data
+ Deletion or restriction of processing
+ Data portability
To make a request, contact us using the information below. We may verify your identity before fulfilling requests.
Data Security
FSS uses reasonable administrative, technical, and physical safeguards to protect personal information. However, no system is completely secure.
If you believe your data has been compromised, please contact us immediately.
Third-Party Links
Our careers site may contain links to third-party websites. FSS is not responsible for the privacy practices of those sites, and we encourage you to review their policies.
Geographic Scope
FSS operates in the United States. Personal information submitted through our careers site is processed in the U.S. and subject to applicable federal and state laws.
Children
Our careers site is not intended for individuals under the age of 18.
Changes to This Statement
We may update this Privacy Statement periodically. Updates will be posted on our careers site with a revised “Last Updated” date. Continued use of the site constitutes acceptance of those changes.
Contact Us
If you have questions or requests regarding this Privacy Statement, contact: Federated Service Solutions (FSS)
Human Resources Department.