Effective Date: 02/01/2026

1. Introduction

Romanoff Group of Companies ("Company," "we," "us," or "our") is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information obtained through our website, systems, applications, and business operations.

2. Scope

This policy applies to personal information collected from:

Website visitors
Job applicants and employees
Customers, vendors, and business partners
Community members interacting with Company events or communications

3. Information We Collect

We may collect the following categories of personal information:

a. Identifiers

Name, address, email address, phone number
Date of birth (where legally permitted)
Government-issued identifiers (for employment or compliance purposes)

b. Employment and Application Information

Resume and application data
Employment history, qualifications, and references
Background check and onboarding documentation (where applicable)

c. Business and Technical Information

IP address, device information, browser type
Login credentials and system usage data
Communications with Company representatives

d. Sensitive Information

Sensitive personal information is collected only when necessary and in compliance with applicable laws.

4. How We Use Information

We use personal information to:

Conduct business operations
Recruit, hire, and manage employees
Communicate with applicants, employees, and business partners
Comply with legal, regulatory, and contractual obligations
Improve systems, processes, and security

5. Information Sharing and Disclosure

We do not sell personal information. We may share information with:

Authorized employees with a business need to know
Third-party service providers (e.g., payroll, IT, recruiting systems)
Government agencies or regulators when required by law
Legal counsel or auditors for compliance purposes

All third parties are required to maintain appropriate confidentiality and security safeguards.

6. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

7. Data Retention

Personal information is retained only for as long as necessary to fulfill business purposes or comply with legal requirements. Retention periods may vary depending on the type of information and applicable laws.

8. Individual Rights

Depending on applicable law, individuals may have the right to:

Access their personal information
Request correction or deletion
Restrict or object to certain processing
Withdraw consent where applicable
Requests should be submitted using the contact information below.

9. Cookies and Tracking Technologies

Our website may use cookies or similar technologies to improve functionality and user experience. Users may control cookie preferences through their browser settings.

10. Policy Updates

We may update this Privacy Policy from time to time. Changes will be posted with an updated effective date.

11. Contact Information

For questions or concerns regarding this Privacy Policy or our data practices, please contact:

Romanoff Group, LLC; HR Department

977 Gahanna Parkway | Gahanna | Ohio | 43230 humansresources@romanoffgroup.cc

614-755-4500