Privacy Policy for Job Applicants
Effective Date: 10/01/2025

Thank you for your interest in a career at Cumberland Heights. We are committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, share, and protect the personal data you provide when applying for a position with us — including through our website and third-party Human Resources Information System (HRIS).

 

1. How You Apply

Job applicants may apply for open positions through the Cumberland Heights website at www.cumberlandheights.org. When you click on a job posting, you will be redirected to our secure, third-party HRIS platform, which collects and manages applicant information on our behalf. All personal information entered through this platform is covered by the Privacy Policy.

2. Information We Collect

When you apply for a job, we may collect the following types of personal information:

  • Full name
  • Email address
  • Phone number
  • Home address (if applicable)
  • Employment and education history
  • Resume/CV and cover letter
  • Professional licenses or certifications
  • References
  • Voluntarily provided information (e.g., work eligibility, salary expectations)

We may also collect additional data during the hiring process, such as background checks or assessments, with your consent.

3. How We Use Your Information

Your information is used solely for recruitment purposes, including to:

  • Evaluate your qualifications
  • Communicate with you regarding your application
  • Schedule interviews or request additional information
  • Conduct reference or background checks (with consent)
  • Comply with applicable legal or regulatory obligations

Only authorized personnel involved in the hiring process will have access to your data. 

4. Use of an HRIS System

Cumberland Heights partners with a trusted third-party HRIS provider to manage and store applicant data securely. When you submit your application via our website or job board, your information is processed through this system. The provider is contractually obligated to safeguard your data and may only use it as necessary to provide recruitment services to Cumberland Heights. 

5. Sharing Your Information

We do not sell or rent your personal information. We may share it with:

  • Internal staff involved in recruitment (HR, hiring managers)
  • Third-party service providers, such as our HRIS platform and background check vendors, under strict confidentiality agreements
  • Legal or regulatory authorities, when required by law

6. Data Retention

We retain your information only as long as necessary for the purposes described in this policy or as required by law. If your application is unsuccessful, we may retain your data for a reasonable period for future hiring consideration, unless you request deletion.

7. Data Security

We take reasonable administrative, technical, and organizational measures to protect your personal information from loss, misuse, unauthorized access, or disclosure. While no system is completely secure, we strive to follow best practices in data security. 

8. Your Rights

Depending on your jurisdiction, you may have rights under applicable data protection laws (e.g., CCPA, GDPR), including the right to:

  • Access the personal information we hold about you
  • Request correction or deletion
  • Restrict or object to certain processing activities

To exercise your rights, contact us using the details below.

9. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

Email: hr@cumberlandheights.org
Website: www.cumberlandheights.org
Mailing Address:
   Human Resources Department
   Cumberland Heights
   8283 River Road, Nashville, TN 37209

We may update this policy periodically. Any changes will be posted on our careers page with the revised effective date.