OCH Technologies, LLC Privacy Policy for External Candidates

Last Updated: May 1, 2025

 

At OCH Technologies, we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, and safeguard your personal data during the recruitment process. By submitting your application, resume, or engaging with us for any recruitment-related activities, you consent to the practices described in this policy.

 

1. Information We Collect

We collect personal data from candidates in various ways, including but not limited to:

• Personal Information: This includes your name, email address, phone number, mailing address, and other contact details.

• Job Application Data: Information provided in your application, such as your resume, CV, cover letter, portfolio, references, and other details relevant to the job you are applying for.

• Assessment Data: Information generated from any pre-employment assessments, questionnaires, or tests you may take as part of the recruitment process.

• Interview Data: Notes, recordings, or other data from interviews or meetings you have with our recruitment team.

• Background Check Data: If applicable, we may collect background check information or other data related to your qualifications and work history.

• Affirmative Action Data: If applicable, we may collect data related to your gender, race, ethnicity, and veteran status for purposes related to affirmative action or equal opportunity compliance, in alignment with applicable legal requirements.

 

2. How We Use Your Information

We use the information we collect to:

• Assess your qualifications and suitability for the role you have applied for.

• Communicate with you throughout the recruitment process, including scheduling interviews, providing feedback, and making offers.

• Verify your qualifications, experience, and background (including through background checks, where applicable).

• Maintain records for auditing, legal, and compliance purposes.

• Improve our recruitment processes and analyze trends.

 

3. Legal Basis for Processing

We process your personal data based on one or more of the following legal grounds:

• Consent: You have given your explicit consent to us to process your data for specific purposes, such as contacting you or scheduling interviews.

• Contractual Necessity: Processing your data is necessary to consider your application for a contract or employment with us.

• Legitimate Interests: We may process your data based on our legitimate interest in conducting recruitment and selecting candidates in a fair and effective manner.

• Compliance with Legal Obligations: We may process your data to comply with any legal or regulatory requirements, including those related to affirmative action or equal opportunity compliance in certain jurisdictions, such as California.

 

4. Data Sharing

We do not share your personal data with third parties except in the following circumstances:

• Service Providers: We may share your data with third-party service providers who assist with recruitment activities (e.g., background check companies, assessment platforms).

• Affirmative Action or Equal Opportunity Compliance: In certain cases, we may share aggregated or de-identified demographic information for purposes related to affirmative action plans or equal opportunity compliance, as required by applicable law.

• Legal Requirements: We may disclose your data if required by law or in response to a valid request by law enforcement or regulatory authorities.

• Internal Transfers: Your data may be shared with our internal teams involved in the recruitment process, including HR, hiring managers, and recruiters.

 

5. California Privacy Rights

If you are a resident of California, you have specific rights under the California Consumer Privacy Act (CCPA) regarding your personal data:

• Right to Know: You have the right to request information about the categories and specific pieces of personal data we collect, use, and share.

• Right to Delete: You have the right to request that we delete your personal data, subject to certain exceptions (e.g., for legal or contractual reasons).

• Right to Opt-Out: You have the right to opt-out of the sale of your personal data. However, we do not sell personal data.

• Right to Non-Discrimination: You have the right to not be discriminated against for exercising your rights under the CCPA.

To exercise these rights, please contact us at info@ochtec.com. 

 

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. If you are not selected for a position, we may retain your application and associated data in case future opportunities arise.

If you are hired, your data will be transferred to our employee records system and processed in accordance with our employee privacy policy.

 

7. Data Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. These measures include secure servers, encrypted communications, and access controls.

 

8. Your Rights

As a candidate, you have certain rights regarding your personal data, including:

• Access: You can request a copy of the personal data we hold about you.

• Correction: You can request that we correct any inaccurate or incomplete data.

• Deletion: You can request that we delete your personal data, subject to certain conditions (e.g., if we no longer need it for recruitment purposes).

• Restriction: You can request the restriction of processing of your personal data in certain circumstances.

• Objection: You can object to the processing of your data based on our legitimate interests.

• Withdraw Consent: If we rely on your consent for processing, you can withdraw that consent at any time.

To exercise any of these rights, please contact us at info@ochtec.com. 

 

9. International Transfers

If you are located outside of the United States of America, your personal data may be transferred to, stored, and processed in countries other than your own. We ensure that any such transfers comply with applicable data protection laws.

 

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will update the "Last Updated" date at the top of the policy. We encourage you to review this policy periodically for any updates.

 

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

 

OCH Technologies

info@ochtec.com 

14 Pidgeon Hill Drive, Suite 420, Sterling, VA 20165