At JNWhite, we are committed to protecting the privacy and confidentiality of all individuals who apply for employment with our company. This Recruiting Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with applicable laws, including the New York Shield Act, federal privacy and anti-discrimination laws, and industry best practices.

1. Information We Collect

When you submit a job application through our recruiting portal, careers page, or via third-party services, we may collect the following personal information:

  • Contact Information: Name, address, phone number, and email address
     
  • Employment History: Resume details, job titles, employer names, duration of employment
     
  • Education Information: Schools attended, degrees earned, certifications
     
  • References and Professional Credentials
     
  • Voluntarily Provided Demographic Information: Gender, race/ethnicity, veteran status, or disability status (when collected, this information is optional and used only for compliance with EEO laws)
     
  • Additional Application Materials: Cover letters, portfolios, certifications, or assessments
     
  • Background Check and Authorization Information, if required during later stages of hiring
     

We do not knowingly collect or request information from individuals under the age of 18.

2. How We Use Your Information

Your information is used strictly for employment-related purposes, including:

  • Evaluating your qualifications and suitability for employment
     
  • Contacting you regarding your application or future job opportunities
     
  • Conducting background checks or reference verifications (where applicable and with your consent)
     
  • Fulfilling legal and regulatory reporting requirements (e.g., EEO compliance)
     

3. Disclosure of Information

We do not sell or rent your personal information. We may share your information:

  • Internally with hiring managers, HR, and decision-makers involved in the recruitment process
     
  • With third-party vendors who assist us with recruiting services, applicant tracking, or background screenings (all of whom are required to maintain confidentiality and data security)
     
  • As required by law or legal process (e.g., to comply with subpoenas or governmental requests)
     

4. Data Retention

We retain applicant data only as long as necessary to fulfill the purposes outlined in this policy, or as required by law. If you are hired, your information will be incorporated into your employee record and subject to our Employee Privacy Policy. If not hired, your information may be retained for a limited period to consider you for future roles or to comply with legal obligations.

5. Security Measures

JNWhite uses reasonable administrative, technical, and physical safeguards to protect your personal data from unauthorized access, disclosure, or misuse. However, no method of transmission over the internet or storage system is 100% secure. We encourage you to avoid including sensitive information (such as Social Security numbers or financial data) in initial application materials unless specifically requested.

6. Your Rights

Applicants have the right to:

  • Request access to their submitted personal information
     
  • Request corrections or updates to their information
     
  • Withdraw their application or request deletion of their data (where applicable)
     

To exercise these rights, please contact hr@jnwhiteusa.com with your request.

7. Changes to This Policy

We may update this Recruiting Privacy Policy periodically. Changes will be posted on our website with a new effective date. Continued use of our recruiting page constitutes acceptance of any revised terms.

8. Contact Us

If you have any questions about this policy or how your information is handled, please contact:

JNWhite Human Resources Department
15 Industrial Parkway
Perry, NY 14530
📧 hr@jnwhiteusa.com
📞 (585) 237-3800