Engage fi Privacy Policy

 

1. Introduction

At Engage fi, we are committed to protecting the privacy and security of the personal information of job applicants. This Privacy Policy outlines how we collect, use, disclose, and protect the personal information you provide when using our Applicant Tracking System (ATS).


2. Information We Collect

We collect the following types of personal information from job applicants:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Demographic Information: Age, gender, and ethnicity (if provided).
  • Professional Information: Resume, cover letter, employment history, education, and professional qualifications.
  • Application Data: Information provided in job applications, including responses to application questions and any additional documents you submit.
  • Communication Records: Emails, messages, and other communications between you and Engage fi.
  • Technical Information: IP address, device information, and usage data when you interact with our ATS.

3. How We Use Your Information

We use the personal information you provide for the following purposes:

  • Processing Your Application: To review and evaluate your application, conduct background checks, and communicate with you regarding the status of your application.
  • Improving Our Services: To enhance the functionality and user experience of our ATS.
  • Compliance: To comply with legal and regulatory requirements.
  • Analytics: To analyze trends and usage patterns to improve our recruitment processes.

4. Sharing Your Information

We may share your personal information with the following parties:

  • Internal Teams: Our recruitment and hiring teams to evaluate your application.
  • Third-Party Service Providers: Companies that assist us in processing applications, conducting background checks, and other recruitment-related services.
  • Legal Authorities: If required by law or to protect our rights and interests.

5. Data Security

We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect your data from unauthorized access, disclosure, alteration, or destruction. These measures include:

  • Encryption: Secure transmission of data using industry-standard encryption.
  • Access Controls: Restricting access to your information to authorized personnel only.
  • Regular Audits: Conducting regular security audits to ensure compliance with best practices.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Typically, this means we will retain your information for the duration of the application process and for a reasonable period afterward to address any questions or issues that may arise.


7. Your Rights

You have the following rights regarding your personal information:

  • Access: You can request access to the personal information we hold about you.
  • Correction: You can request corrections to any inaccuracies in your personal information.
  • Deletion: You can request the deletion of your personal information, subject to legal and operational constraints.
  • Opt-Out: You can opt-out of receiving marketing communications from us.
  • Portability: You can request a copy of your personal information in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at  info@engagefi.com.


8. Cookies and Tracking Technologies

Our ATS uses cookies and other tracking technologies to enhance your user experience and to collect usage data. You can manage your cookie preferences through your browser settings.


9. Children's Privacy

Our ATS is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.


10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the updated policy on our website and, where appropriate, by email.
 

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

  • Email:  info@engagefi.com  

12. Governing Law

This Privacy Policy is governed by the laws of the State of Florida, and any disputes will be subject to the jurisdiction of the courts in Hillsborough County, Florida.