Privacy Policy for Job Applicants


Last updated: 08/22/2025


We value your trust and are committed to protecting the privacy of your personal information. This Privacy Policy explains how we collect, use, and safeguard the information you provide when applying for employment with Jackson-George Regional Library System through our recruiting platform, powered by Paylocity.

  

1. Information We Collect

When you apply for a position with us, we may collect the following types of information:

  • Personal Identification: Name, address, email address, phone number, date of birth.
  • Employment History: Résumé/CV details, past employment, references.
  • Education & Qualifications: Degrees, certifications, licenses.
  • Other Application Materials: Cover letters, work samples, responses to application questions.
  • Optional Demographic Information: Voluntary self-identification (e.g., gender, race, veteran status) if requested for compliance purposes.
  • Technical Information: IP address, browser type, and other information automatically collected when using the Paylocity platform.

2. How We Use Your Information

We use your information for purposes related to the recruiting and hiring process, including:

  • Reviewing and evaluating your application.
  • Scheduling and conducting interviews.
  • Verifying qualifications and references.
  • Communicating with you about your application status.
  • Meeting legal, regulatory, and reporting obligations.

We do not sell your personal information to third parties.

  

3. Information Sharing

Your information may be shared only with:

  • Authorized staff involved in the recruitment process.
  • Service providers (such as Paylocity) who process applicant data on our behalf.
  • Government agencies, regulators, or law enforcement if required by law.

All third parties are required to protect your information and use it only for the purposes specified.

  

4. Data Security

We take reasonable measures to protect the confidentiality and security of your information, including encryption, access controls, and secure storage. Please note, however, that no method of transmission or storage is completely secure.

  

5. Data Retention

We will retain your personal information for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, or consider you for future job opportunities (if you have opted in).

  

6. Your Rights

Depending on applicable laws, you may have rights to:

  • Access the personal information we hold about you.
  • Request corrections or updates to your information.
  • Request deletion of your information (subject to legal obligations).
  • Withdraw consent where applicable.

To exercise these rights, please contact us at:
📧 hr@jgrls.org
📞 228-769-3218

  

7. Third-Party Services (Paylocity)

Our recruiting process is hosted by Paylocity, which processes applicant data on our behalf. Please review Paylocity’s privacy practices here: https://www.paylocity.com/privacy-policy/

  

8. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with a new “Last Updated” date.

  

9. Contact Us

If you have any questions about this Privacy Policy or how your information is handled, please contact:

Jackson-George Regional Library System
Attn: Human Resources
📍 3214 Pascagoula Street, Pascagoula, MS 39567
📧 hr@jgrls.org

📞 228-769-3218