Perseus House, Inc. Applicant Records Confidentiality Policy 

The Perseus House, Inc. (PHInc.) philosophy is to safeguard personal applicant information in its possession to ensure the confidentiality of the information. Additionally, PHInc. will only collect personal information that is required to pursue its business operations and to comply with government reporting and disclosure requirements. 

Personal applicant information is considered confidential and as such will be shared only as required and with those who have a need to have access to such information. Personal information collected by the company includes, but is not limited to, applicant names, addresses, telephone numbers, e-mail addresses, emergency contact information, equal employment opportunity (EEO) demographic data, medical information, social security numbers, date of birth, employment eligibility data, benefits plan enrollment information, which may include dependent personal information, and school/college or certification credentials. Participants in company benefit plans should be aware that personal information will be shared with plan providers as required for their claims handling or record keeping needs.  

All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access. Personal applicant information maintained electronically will be safeguarded under company proprietary electronic transmission and intranet policies and security systems, with access granted only to those with a legitimate need. Certain records, such as I-9 forms and medical records, will be maintained separate from general personnel records whether maintained electronically or hard copy.

PHInc. Assigned information, which may include organizational charts, department titles and staff charts, job titles, department budgets, company coding and recording systems, telephone directories, e-mail lists, company facility or location information and addresses, is considered by the company to be proprietary company information to be used for internal purposes only. The company maintains the right to communicate and distribute such company information as it deems necessary to conduct business operations. 

If an applicant becomes aware of a material breach in maintaining the confidentiality of applicant personal information, the applicant should report the incident to a representative of the human resources department. The human resources department has the responsibility to investigate the incident and take corrective action. Please be aware that a standard of reasonableness will apply in these circumstances.