SUNSHINE SERVICES PRIVACY POLICY 


1. Purpose

Sunshine Services values the privacy and confidentiality of all individuals associated with our organization. This policy explains how we collect, use, store, and protect employee and applicant information in compliance with applicable state and federal privacy laws.

2. Information We Collect

We may collect and maintain the following types of information for employment-related purposes:

  • Personal identification details (e.g., name, address, date of birth, contact      information, Social Security number)
  • Employment and education history
  • Background check and reference information
  • Payroll and banking details for direct deposit
  • Benefits and insurance enrollment data
  • Emergency contact information
  • Performance evaluations and training records
  • Medical or accommodation-related information (as required for compliance with ADA or      FMLA)

3. How We Use This Information

Employee and applicant information is used solely for legitimate business purposes, including but not limited to:

  • Recruitment, hiring, onboarding, and employment verification
  • Payroll, tax, and benefits administration
  • Performance management and training
  • Compliance with legal and regulatory requirements
  • Workplace safety, security, and emergency response
  • Internal reporting and recordkeeping

4. Data Sharing and Confidentiality

Sunshine Services does not sell, rent, or trade employee information to any outside party.
 Information may be shared only with:

  • Authorized HR staff and supervisors with a legitimate business need
  • Government agencies or third parties as required by law (e.g., IRS, DOL, background      screening providers)
  • Payroll, insurance, or benefits providers under confidentiality agreements

All third-party service providers handling personal data on our behalf must maintain appropriate privacy and security standards.


5. Data Security and Storage

We take reasonable administrative, technical, and physical safeguards to protect personal data against unauthorized access, loss, misuse, or disclosure.
 Employee files — both physical and electronic — are stored securely and accessible only to authorized personnel.


6. Employee Rights and Access

Employees may:

  • Review and request corrections to their personnel file
  • Request clarification on how their information is being used
  • Report any suspected misuse or breach of data immediately to Human Resources

Requests can be made by contacting the HR office directly.


7. Retention and Disposal

Personnel records are retained only as long as necessary to meet legal, regulatory, and operational requirements. Once records are no longer needed, they are securely destroyed or deleted.


8. Policy Updates

This policy may be revised periodically to reflect updates in laws, regulations, or organizational practices. Employees will be notified of any significant changes.


9. Questions or Concerns

If you have questions about this policy or believe your information has been misused, please contact:


Human Resources Department
 Sunshine Services
 3000 N. Central Street
 Knoxville, TN 37917