Applicant Privacy Notice and Consent

Purpose
The purpose of this notice is to explain how the Practice collects, uses, maintains, and protects personal information provided by individuals who apply for employment.

Scope
This notice applies to all individuals who submit an application for employment with the Practice.

Collection of Applicant Information

As part of the recruitment and hiring process, the Practice collects and maintains personal information from applicants in compliance with applicable federal, state, and local employment and data protection laws.

Personal information may be collected through a variety of sources including, but not limited to:

• Employment applications 
• Applicant information forms 
• Company websites and online application systems 
• Telephone communications 
• Email correspondence 
• Facsimiles or written submissions 
• Background checks and reference checks 
• Other recruitment-related sources 

Types of Information Collected

Personal data collected during the application and hiring process may include, but is not limited to:

• Name 
• Address 
• Phone number and email address 
• Social Security number (if required for background screening or employment processing) 
• Date of birth 
• Employment history and professional qualifications 
• Education and certifications 
• References and background check information 
• Wage or salary expectations 
• Any other information relevant to evaluating qualifications for employment 

Use of Applicant Information

The Practice collects and processes applicant personal data for legitimate business purposes related to employment, including but not limited to:

• Recruitment, staffing, and selection of candidates 
• Verification of qualifications, employment history, and references 
• Background screening, where permitted by law 
• Communication with applicants regarding employment opportunities 
• Evaluation and selection of candidates for employment 
• Planning workforce needs and organizational structure 
• Compliance with applicable laws, regulations, and employment requirements 
• Protection of the Practice, its employees, and the public from fraud, misconduct, or other unlawful activities 

If an applicant is hired, the information collected during the application process may become part of the individual’s employment record.

Disclosure of Applicant Information

The Practice may disclose applicant personal data to third parties when necessary for legitimate business purposes or when required by law. Such third parties may include, but are not limited to:

• Payroll processing providers 
• Benefits administrators 
• Background check providers 
• Accountants and consultants 
• Legal counsel representing the Practice 
• Financial institutions 
• Government agencies or regulatory authorities when required by law 

When personal data is shared with third-party service providers, the Practice requires those parties to maintain appropriate security safeguards and to use the information only for the purposes specified in their agreement with the Practice.

Data Protection and Security

The Practice is committed to protecting the confidentiality and security of personal data collected from applicants. Reasonable administrative, technical, and physical safeguards are maintained to protect personal information from unauthorized access, disclosure, alteration, or destruction.

Requests for Correction of Information

Applicants may request correction of incomplete or inaccurate personal information that they have submitted during the application process by contacting the Practice’s Human Resources department.

Applicant Acknowledgment and Consent

By submitting an application for employment, you acknowledge that:

• You have read and understand this Applicant Privacy Notice. 
• You consent to the collection, use, and processing of your personal information for recruitment and employment-related purposes as described above. 
• You authorize the Practice to verify the information provided in your application and to conduct lawful background or reference checks as permitted by applicable law. 

Failure to provide required information may affect the Practice’s ability to evaluate your application for employment.